Accounting Assistant

Oct 03 2017
Lanakila Pacific |Honolulu|Full Time
Job Description

Responsible for billing goods/services sold on credit terms. Opens incoming mail and retrieves checks/payments received, lists for further action by Finance staff. Prepares bank deposits and handles cash transactions for Lanakila Pacific.

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

 

Bills all company charges sold on account. May use company computer generated invoices, manual invoices, or on-line billing or claims services as required.

Posts credit memos and other billing adjustments. May also prepare documentation for these items.

Verifies program daily or periodic deposits: money received as well as account allocation.

Opens mail, retrieves checks and other payments. Retrieves mail for Finance and distributes in the department prior to sending remaining mail to reception for further distribution.

Lists payments received on daily record of payment, copies checks, and backups as needed for others.

Makes bank deposit slips and prepares bags for deposit in the bank.

Take bank deposits to bank daily.

Process parent pay individually meal programs

Posts invoice batches prepared by Programs.

Maintains records of invoice and credit memo posting and delivery receipts.

Monitor accounts for those approaching the 30 day terms.

Make initial and subsequent telephone/e-mail contact for collection.

Document all collection efforts and Flag delinquent accounts in accordance with policy.

Handles petty cash fund and transactions.

Handles purchasing monthly Bus passes for company.

Process credit card payments and record payments received by this method of payment.

Answer customer requests on billings, send out requested re-billings, and invoice copies.

Maintains A/R customer databases.

Records Meals on Wheels consumption data.

Meets with other programs/departments as necessary to resolve billing/credit issues.

Demonstrate Lanakila Pacific’s values of teamwork, excellence, achievement, motivation and Lanakila in all personal interactions with others.

 

 

MINIMUM QUALIFICATIONS:

 

Education/Experience:

 

High school diploma.

Some business college courses in Accounting or bookkeeping.

Two years bookkeeping experience required.

Skills/Knowledge/Abilities:

 

 

Demonstrate ability to exhibit proper telephone etiquette and customer service skill, as well ability to make collection calls and follow up on past due accounts.

Demonstrated ability to work with confidential information in a professional manner.

Demonstrate knowledge of accounts receivable invoicing/billing.

Demonstrated intermediate level proficiency in MS Applications such as Excel, Outlook and Word.

Demonstrate ability to use 10-key machine by touch.

1-2 years computerized billing experience or may substitute some manual billing experience for computerized billing time.

Cash/check/credit card handling experience.