Human Resources (HR) Generalist

SUMMARY

The HR Generalist supports the human resources functions of the organization. The individual in this role fosters a harmonious workplace, maintains a compassionate and empathetic attitude towards residents and families that is reflective of the organization’s mission, and works with all employees in a helpful, respectful, and courteous manner.

KEY OBJECTIVES

• Ensure employee payroll is completed in a timely and accurate manner
• Assist with administrative functions of recruitment and hiring
• Serve as liaison between employees and external HR partner (Altres)
• Provide clerical support to Administrators and Department Managers

JOB RESPONSIBILITIES
I. Payroll Processing               �​�     

• Process all aspects of employee payroll, including export/import of data from timesheet software, data entry of bonuses, pay differentials, and raises in HR Symphony (cloud-based HR software program)

II. Recruitment, Hiring, and Orientation

• Assist Managers with recruitment and retention efforts by creating and maintaining job postings, performing initial candidate screening, and facilitating interviews between candidates and Managers
• Facilitate the collection of required new employee documents and work with Altres and internal Managers on ongoing document management
• Serve as point person for new hires on external systems required for onboarding, including but not limited to Fieldprint (background check system for Dept of Health), and N95 mask fittings and clearances
• Coordinate with Altres and the Hiring Manager/Supervisor for general and department-specific orientation and training for new employees

III. Employee Relations

• Work regularly onsite at each of the company’s three locations on Oahu to build relationship and facilitate strong communication with management and staff
• Attend staff shift reports as needed to gather feedback from employees or make HR-related announcements
• Ensure parity among all three locations with regards to information disseminated and general HR practices

IV. Other Duties

• Liaise between employees and various Altres departments for concerns that include but are not limited to Benefits, leaves of absence, insurance claims, and worker’s compensation claims
• Adopt and model all safety and compliance protocols as required by the organization and any governing entities
• Direct mail and phone calls/messages to appropriate departments or individuals
• Perform general clerical functions and other related duties as assigned

KEY COMPETENCIES AND QUALIFICATIONS

• Degree in business or related field and/or equivalent professional experience preferred but not required
• Possess effective and empathetic communication skills, both written and verbal, across all levels of the organization
• Demonstrate critical thinking skills
• Ability to balance working collaboratively and independently as the tasks require
• Proficient in basic office administration skills such as typing, keying, filing and answering phones
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

JOB SITE AND HOURS

The HR Generalist must be able to perform the duties as described above for all of the organization’s locations (Honolulu and Kaneohe) as per agreed upon schedule. The HR Generalist may be required to occasionally respond to emails over the weekend.

Minimum of 3 days a week, with a total of at least 20 hrs/week. Working hours can be flexible within core business hours and as long as expectations and deadlines are met.