Legal Secretary (Part or Full-time)(182688-5)

Aug 21 2017
ALTRES Office |Honolulu|Full Time
Category: Legal
Job Description

Ready to grow your career in the legal industry? We have a full or part-time opening for a Legal Secretary in Honolulu. Use your knowledge of law firm office procedures to help this busy legal office stay organized and maintained. As the Legal Secretary, you can expect to handle anything from greeting office clients to preparing and updating documents. 


This position is located in downtown Honolulu so you will get to work in the heart of Oahu. 


Pay: $18.00 Hourly


Additional Responsibilities:


  • Review and revise estate planning documents
  • Proofread legal documents 
  • File State and Federal tax returns 
  • Complete and update forms for financial institutions 
  • Create spreadsheets for bank account statements and other data
  • Draft and send correspondence
  • Prepare FedEx and USPS Express Mail correspondence
  • Prepare documents for the Bureau of Conveyances and First Circuit Court
  • Order Status of Title Reports 
  • Answer phone calls and transfer to appropriate departments 
  • Organize client files and documents
  • Order office and mailing supplies 
  • Process and pay vendor invoices
  • File documents and correspondence in client files 
  • Schedule and coordinate appointments in Microsoft Outlook 
  • Register supervisor for workshops, seminars, and education classes
  • Greet office clients and visitors 
  • Create and maintain office procedures 


Required Education and Qualifications:


  • Previous legal secretarial or paralegal experience in a transactional practice
  • Knowledge of law firm office procedures 
  • Proficiency with Microsoft Word, PowerPoint, and Excel
  • Ability to work independently, establish priorities, and coordinate tasks 
  • Professional, motivated, and positive attitude 
  • Ability to work with highly sensitive information 
  • Meticulous attention to detail and accuracy 
  • Strong phone presence