Office Clerk

The Office Clerk facilitates the flow and efficiency of the administrative department and other assigned departments by performing various clerical and accounting tasks. Daily responsibilities include, but are not limited to:

PRIMARY RESPONSIBILITIES

• Greets and directs customers and visitors by phone, in person, and by electronic media.
• Answers and transfers phone calls; screening when necessary.
• Files documents and maintains filing systems as assigned.
• Retrieves information as requested from records, emails, minutes, and other related documents; prepares written data summaries when needed.
• Responds to and resolves administrative inquiries and questions.
• Process accounts receivable/invoices/bills for payment timely.
• Answers and routes telephone calls; convey information both orally and in writing.
• Proofread checks, invoices & other materials and make necessary corrections before submissions.
• Learn and follow standard office procedures; learn appropriate filing formats.
• Work cooperatively and effectively with customers and vendors.

QUALIFICATIONS, KNOWLEDGE & SKILL REQUIREMENTS

• High school diploma or equivalent
• One year of clerical & AR accounting experience required
• Excellent verbal and written communication skills
• Proficient in MS Office Suite
• Should have a remarkable ability to prioritize, multi-task, and anticipate rather than react
• Able to resolve administrative problems in a professional manner
• Must be self-managing, punctual, reliable, and well organized
• Proven clear thinker, levelheaded, solution-oriented
• Able to work in a progressive office environment and the ability to adapt and change is a must
• Must be sensitive in the handling of confidential matters, including privileged communications and records