Office and Development Manager

Aug 22 2017
Lunalilo Home and Trust |Honolulu|Full Time
Category: Healthcare
Job Description

 

The Office and Development Manager maintains office services by organizing procedures; assuring that personnel processes are in place and followed; controls correspondence flow; designs and/or utilizes and maintains filing systems and records for operations, personnel, and constituent relationships; responsible for the cultivation, growth and stewardship of the constituent base; develops the base for impactful donor financial support; and organizes fundraising and other events.

 

 

 

Duties and Responsibilities:

 

Office

 

  • Keep office & working environment presentable and tidy
  • Maintain phone system and oversee incoming calls
  • Prepare documents as requested by CEO
  • Order and maintain administrative office supplies
  • Distribute and forward all incoming and outgoing mail
  • Maintain all office equipment in top working condition
  • Coordinates and prepares materials for board of trustee meetings
  • Support events calendar for organization
  • Perform other duties as required

 

 

 

Personnel

 

  • Assists with processing applications for employment
  • Oversees and processes for new hires and terminations
  • Arranges for new employee orientation
  • Produces personnel reports as requested
  • Confidentially, accurately maintains and updates personnel files and records
  • Monitors and assures timely submission of required employment documents

 

 

 

 

 

Development

 

  • Cultivates, grows and stewards constituent base to support impactful donations
  • Maintains and updates constituent relationship management system
  • Processes donations and prepares acknowledgement letters
  • Works with CEO and team on fundraising/advancement activities
  • Coordinates production and executes fundraising appeals
  • Prepares media material for advancement/development distribution
  • Produces promotional material
  • Oversees, updates and assures that website is current
  • Coordinates and oversees recurrent and other fundraising events
  • Coordinates and oversees friend raising and donor appreciation events