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Job Description

Are you highly organized, detail-oriented, and thrive in a fast-paced environment? We are seeking a Construction Project Secretary to provide administrative support for active construction projects and help keep operations running smoothly. This is an excellent opportunity for someone who enjoys coordinating multiple tasks, working with project teams, and contributing to the successful completion of important projects throughout Hawaii.

If you have strong communication skills, enjoy problem-solving, and take pride in keeping projects organized and on track, we'd love to hear from you!

Apply today for immediate consideration!

Hours

Full-time, Monday to Friday, 7am-4pm

Location

Kailua-Kona, Big Island

Pay

$20 to $30 an hour, Based on Experience

Responsibilities

• Provide administrative support to project managers and construction teams.
• Prepare, organize, and maintain project files, contracts, permits, and correspondence.
• Assist with document control, including tracking submittals, change orders, and project reports.
• Manage project schedules, calendars, and deadlines.
• Process invoices, purchase orders, and other project-related documentation.
• Communicate with clients, subcontractors, vendors, and internal departments.
• Answer phone calls, respond to emails, and direct inquiries appropriately.
• Assist with bid package preparation and project closeout documentation.
• Maintain accurate records and ensure all project documentation is properly filed and updated.

Qualifications

• Previous administrative, project coordination, or construction office experience preferred.
• Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and Adobe Acrobat.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently while collaborating effectively with a team.
• Professional demeanor and commitment to providing exceptional customer service.
• Ability to pass pre-employment state and federal background check and drug test.