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Job Description

A well-known nonprofit organization is seeking a highly organized and professional Executive Assistant to support their Administrator and Center Director. This role is crucial in ensuring smooth daily operations and providing comprehensive administrative support to the leadership team. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

If you are a detail-oriented professional with a passion for administrative excellence we encourage you to apply.

Hours

Full-time, Monday-Friday from 9am-5pm with weekends, evenings, and holidays as needed.

Location

Ewa Beach, Oahu

Pay

$27 an hour

Responsibilities

• Provide general administrative and secretarial support to the Administrator and Center Director
• Handle accounting processing and administrative tasks for daily operations.
• Maintain a flexible work schedule, including weekends, evenings, and holidays as needed.
• Foster a diverse and inclusive environment among staff, community members, and volunteers.
• Serve as the primary contact for the administrative team, greeting and establishing rapport with employees and clients.
• Manage a bring-up system, providing daily updates and sending routine reminders for overdue items.
• Coordinate MOD and Managers' Meetings responsibilities.
• Perform bookkeeping tasks, including preparing receipts for reimbursements and payments.
• Develop and maintain an office procedure manual to ensure task completion.
• Monitor rest and meal breaks according to established procedures.
• Record and distribute minutes for assigned meetings within 3 days.
• Manage calendars and schedule appointments for the Administrator and Center Director.
• Arrange travel and accommodations as required.
• Ensure proper operation and maintenance of office equipment.
• Complete other duties as assigned.

Qualifications

• High school diploma or equivalent.
• 3 to 5 years of proven administrative experience in a large church or corporate setting.
• Proficiency in Microsoft Office Programs (Excel, Word, Outlook, PowerPoint).
• Excellent oral and written communication skills.
• Strong motivational and management skills.
• Exceptional organizational skills and attention to detail.
• High degree of professionalism when interacting with diverse groups.
• Ability to work with all ethnic and socio-economic populations.
• Demonstrated good judgment, initiative, and resourcefulness.
• Ability to maintain the highest level of confidentiality.
• Aptitude for learning new systems and software.
• Excellent problem-solving skills and ability to manage time effectively.