Connecting the right people to the right jobs

Job Description

This position will be responsible for accurate financial processing, recordkeeping, donor contribution administration, office coordination, and related administrative functions.

Hours

Full-time, Mon-Fri, 8:30a to 5pm, occasional weekends & evenings for events

Location

Ewa Beach, Oahu

Pay

$21 to $25 an hour

Responsibilities

• Process accounts payable & receivable, including invoices, coding, approvals, payments, deposits and recordkeeping
• Maintain accurate financial records and assist with bank/credit card reconciliations and month and year end processes
• Coordinate with outside bookkeeping/accounting providers and provide documentation for audits, financial reviews, tax filings, and other accounting needs
• Follow established financial policies, approval processes, internal controls, and documentation requirements; identify discrepancies for management review
• Process and record contributions and sponsorship payments; maintain donor records, receipts, acknowledgements, and reconciliation between donor and financial records
• Assist with donor reports, contribution information, meeting materials, and development follow-up
• Support daily office operations; coordinate vendors for the Kapolei complex; maintain office supplies and equipment
• Provide administrative and operational support to the President & CEO and Vice President and assist other department as needed

Qualifications

*2-4 year of experience in bookkeeping, accounting support, finance/noon-profit administration, office administration, or a related role preferred

• Strong attention to detail and accuracy with numbers, spreadsheets, financial records, and supporting documentation
• Proficiency in Microsoft Office, particularly Excel; experience with accounting software and/or donor database systems preferred
• Strong organization, time management, communication, confidentiality, and ability to manage multiple priorities independently
• Reliable transportation and valid drivers license; willingness to work occasional evenings/weekends for major events