Accounting Specialist (Hilo)

Location: Hilo, HI

Reports to: Comptroller                                         
Classification: Exempt

Overall Responsibility:

The Accounting Specialist is responsible for managing and processing financial transactions, ensuring accuracy and compliance with accounting principles and company policies. Key duties include maintaining and reconciling financial records, preparing and processing invoices, handling accounts payable and receivable, and assisting with payroll processing. They may also prepare financial reports, support month-end and year-end closing processes, and collaborate with auditors. Attention to detail, strong organizational skills, and proficiency in accounting software are essential to this role, as they help ensure the accuracy and integrity of financial data.  

Position Summary:

• Validates accounts payable forms, invoices purchases, delivery receipts and other documents necessary for maintaining accuracy
• Processes invoices and housing grant requests for coding and payment, generate checks for payment, and insure delivery of payments
• Keep accurate records and file vendor invoices
• Prepares and enters the daily deposit of cash and checks to the AR system
• Balances subsidiary ledger
• Reconciles vendor statements
• Prepares 1099s annual tax returns
• Manages staff reimbursement & credit card expenses
• Manages postage meter at Admin Office
• Audit preparation
• Other duties as assigned

Minimum Qualifications:

• Candidates must have a minimum of High School Diploma or GED.  An Associate’s Degree or higher in Accounting preferred but not required.
• Must have two (2) years of experience working in accounting and bookkeeping
• Working knowledge of accounting software, preferably with SAGE
• Intermediate knowledge of Microsoft Office programs
• Valid Hawaii driver’s license required.

Other Job Requirements:

Physical requirements

• Bending, stooping, reaching, twisting, lifting, pushing, pulling and moving items.

Scheduling requirements

• Entails periodic evening and weekend work.