Director of Finance

Reports to:          Chief Financial Officer                                                       

Classification:      Exempt

Overall Responsibility:

The Director of Finance is responsible for overseeing payroll operations, ensuring accurate allocation of payroll expenses across grants and contracts, and coordinating financial audit preparation for HOPE Services Hawaiʻi. This position plays a key role in maintaining financial accuracy, regulatory compliance, and audit readiness in support of the organization's mission.

Reporting directly to the Chief Financial Officer (CFO), this position works collaboratively with the Comptroller, Accounting Team, Human Resources, and program leadership to ensure payroll expenses are accurately processed, properly allocated, and supported by appropriate documentation in accordance with applicable funding requirements.

The Director also leads and coordinates financial audit preparation activities, including the annual financial audit, Single Audit, and other funding agency reviews, ensuring that required financial records, schedules, and supporting documentation are complete, accurate, and submitted timely.

While this position does not have direct supervisory responsibility for the Comptroller or the Accounting Team, it provides leadership and coordination within its assigned areas to strengthen internal controls, maintain compliance, and support the organization's overall financial accountability.

Position Summary:

• Oversee accurate and timely payroll processing in coordination with Human Resources and the Accounting Team.
• Ensure payroll expenses are properly recorded and allocated among programs, contracts, grants, and funding sources.
• Ensure payroll allocations are supported by appropriate documentation, including timekeeping records and applicable cost allocation methodologies.
• Monitor employee compensation expenses against approved contract budgets and funding restrictions.
• Lead and coordinate the organization's financial audit preparation activities under the direction of the CFO.
• Serve as a primary operational point of contact for external auditors, accounting consultants, and other financial reviewers.
• Develop and manage the annual audit preparation schedule, including deadlines, assignments, and required supporting documentation.
• Coordinate preparation of audit schedules, account reconciliations, financial reports, and supporting workpapers.
• Ensure accounting records, payroll allocations, contract expenditures, and supporting documentation are complete and audit-ready.
• Assist with preparation for federal Single Audits, when applicable, and other funding agency compliance reviews.
• Review monthly budget-to-actual financial reports and identify significant variances requiring management attention.
• Provide financial analysis and recommendations to support operational decisions.
• Assist with contract budget development, amendments, financial projections, and expenditure planning.
• Ensure accurate tracking of restricted and unrestricted funding and appropriate recognition of revenues and expenditures.
• Support cash flow monitoring and identify anticipated funding or reimbursement concerns.
• Support a culture of fiscal responsibility, transparency, and accountability across the organization.
• Ensure effective internal controls over financial transactions, payroll, disbursements, revenue recognition, and contract expenditures.
• Identify opportunities to improve accounting efficiency, accuracy, and financial systems.
• Oversee and manage the Representative Payee Program, ensuring accurate management of client funds, timely payment of financial obligations, proper recordkeeping, and compliance with Social Security Administration (SSA) requirements and organizational policies.
• The Director of Finance will lead the management of the finance team in the CFO’s absence.

Minimum Qualifications:

• Minimum of seven years of progressively responsible accounting or financial management experience.
• Minimum of three years of supervisory or management experience.
• Demonstrated experience managing financial operations, accounting staff, and internal controls.
• Experience with nonprofit accounting, government contracts, grants management, or publicly funded programs strongly preferred.
• Experience overseeing payroll processing, labor distributions, and cost allocation methodologies.
• Experience coordinating annual financial audits and preparing audit schedules.
• Working knowledge of federal and state grant compliance requirements, including 2 CFR Part 200 (Uniform Guidance), where applicable.
• Experience with financial reporting, budget monitoring, and accounting software systems.

Required Knowledge, Skills, and Abilities

• Strong understanding of nonprofit financial management and General Accepted Accounting Principles.
• Knowledge of government contract financial compliance and funding restrictions.
• Strong understanding of payroll processing, labor distributions, and program cost allocations.
• Ability to manage multiple contracts, funding sources, financial deadlines, and reporting requirements.
• Strong analytical skills and ability to identify financial discrepancies and compliance risks.
• Proficiency in accounting software, Microsoft Excel, and financial reporting systems.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with executive leadership, program directors, external auditors, and funding agencies.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities.

Other Job Requirements:

Physical requirements

• Bending, stooping, reaching, twisting, lifting, pushing, pulling, and moving items.

Scheduling requirements

• Entails periodic evening and weekend work.

Starting Annual Salary: $95,000/yr-$120,000/yr