ARL FISCAL SUPPORT ASSOCIATE – ID# 223348
ARL FISCAL SUPPORT ASSOCIATE – ID# 223348.
CLOSING DATE: May 27, 2023, or until filled. Applications received after this deadline may be considered only if the position is not filled or up to the date a selection has been approved by the RCUH (whichever comes first).
INQUIRIES: Victoria Burkley 808-657-9008 (Oahu).
Please apply directly on the RCUH website to be considered for the position.
(2) Regular, Full-Time, Research Corporation of the University of Hawai‘i (RCUH) Non-Civil Service position with the Applied Research Laboratory (ARL), located at the University of Hawai‘i (UH), Manoa Innovation Center, in Honolulu, Hawai‘i. Telework (from employee’s residence city and state) may be permissible subject to review and approval by Principal Investigator and RCUH. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.
MONTHLY SALARY: Salary commensurate with qualifications.
DUTIES: Provides assistance to the Principal Investigators (PIs) and program staff on the assigned task orders or in response to other funding vehicles in developing budgets to meet program goals. Responsible for assisting with the drafting, completing, and disseminating of the monthly budget status reports that incorporate forecasting and status of project goals to PI. Assists with preparing subaward documentation, and utilizing the appropriate agreement mechanism and terms and conditions. Reviews subrecipient statements of work, budgets, budget justifications, indirect cost rates, and other compliance considerations. Responsible for inventory control related to the assigned task order. Ensures that equipment and supplies are properly accounted for and inventoried. Establishes and maintains program files and reports.
PRIMARY QUALIFICATIONS:
EDUCATION
Bachelor’s Degree from a four (4) year accredited college or university in Business Administration, Marketing, Accounting, or related field. (Associate’s Degree from an accredited community college and two (2) years of experience or High School Diploma or G.E.D. equivalent and four (4) years of related work experience in administrative work, resource management, procurement and purchasing, facilities operation and maintenance, recordkeeping, file management, preparation of correspondence, and document development may substitute for a Bachelor’s Degree.).
EXPERIENCE
Three to five (3-5) years of work experience in administrative work, resource management, procurement and purchasing, facilities operation and maintenance, recordkeeping, file management, preparation of correspondence, and document development.
KNOWLEDGE
Knowledge of purchasing and procurement procedures, facilities and operations management, general business and management operations, employment laws, and automated office equipment.
ABILITIES & SKILLS
Must be a U.S. Citizen, a requirement of the Government security investigation to meet eligibility requirements for access to classified information. Must have excellent communication skills, both oral and written. Proficient in personal computers and the Microsoft Office Suite (e.g., Word, Excel, and PowerPoint). Proficient with Microsoft database software (e.g., Access). Familiar with academic research environment and electronic communication. Ability to communicate effectively at all levels of the organization and with internal or external affiliates, in written and oral format. Ability to establish and maintain effective working relationships with internal and external organizations, team members, and the general public. Ability to effectively conduct work remotely (e.g., telework) as applicable. Post Offer/Employment Condition:Must be able to obtain and maintain a security clearance based on a tier-3 background investigation to access classified information.
PHYSICAL/MEDICAL DEMANDS
Ability to perform repetitive keyboard entry for twenty to forty (20-40) hours per week.
POLICY/REGULATORY REQUIREMENT
As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings. Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).
SECONDARY QUALIFICATIONS:
At least one (1) year of experience working as a Fiscal Administrator or Fiscal Assistant in a secondary educational institution. Experience with RCUH Human Resources. Experience with both RCUH and UH Kuali Financial System. Experience in supporting multiple Department of Defense (DoD) contracts with funding levels up to $5 million. Experience in preparing and tracking procurement data for the Small Business Report and in coordinating program review meetings. Knowledge and familiarity with State and Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation supplement (DFARS).
APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to rcuh[email protected] If you have questions on the application process and/or need assistance, please call (808)956-7262 or (808)956-8376. Please visit www.rcuh.com/work/benefits for more information on RCUH’s Benefits for eligible employees.
RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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