Feb 08 2019
Pacific Island Health Officers Association (PIHOA) |Honolulu|Full Time, $50,000 / year
Job Description


JOBTITLE:          ​                    ​             Accountant


JOBSTATUS:          ​                    ​       Full-Time,Exempt


DUTYSTATION:         ​                    ​  Honolulu, Hawaii APPLICATIONDEADLINE:          ​                    ​           February 22, 2019




ORGANIZATIONAL BACKGROUND: Established in 1986 by the chief health officials of the US-Affiliated Pacific Islands (USAPIs) of American Samoa, Commonwealth of the Northern Mariana Islands (CNMI), Federated States of Micronesia (FSM), Guam, Republic of the Marshall Islands (RMI), and the Republic of Palau, the Pacific Island Health Officers’ Association (PIHOA) is a 501(c)3 headquartered in Honolulu, Hawaii, with field offices in Hagatna, Guam and Koror, Palau.  PIHOA’s mission is to provide, through collective action and decision-making, a credible regional voice for health advocacy in and for the Pacific.




SUMMARY OF DUTIES:  PIHOA seeks a qualified and experienced individual to fill the position of Accountant, located at the PIHOA Office in Honolulu, Hawaii.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, and availability of funds.


The Accountant shall provide accounting and fiscal functions to support the daily operations of the Administrative, Management and Program staff, and will be responsible for: 1) accurate inputting of financial data and information into the Sage MIP Fund accounting software; 2) compliance with Federal, State and Local government rules and regulations over grants administrative requirements and the appropriate application of various cost principles; and 3) daily administration of general ledger management, account reconciliation, cash receipts processing, depreciation and accruals, investment accounting, restricted asset releases, accounts receivable collections, and preliminary monthly accounting cycle closing.








Reports to:  Finance Officer


Supervises:  No


Fiscal Responsibilities:  Yes


Signature Authorities:  No




Level of Interaction:   Must be able to work independently and in collaboration with other team members across different functions and locations.  Must be able to follow complex instructions.  Must have integrity, initiative and strong work ethic to complete multiple tasks and work within multiple deadlines with minimal supervision.  Must have knowledge of GAAP principles, and acceptable office practices and proceduresMust possess exceptional organizational, communication, and time-managementskills.








1.                  ​        Responsible for the administration and operation of the organization’s accounting duties that includes, but is not limited to the following: maintenance of chart of accounts, prepare payment request forms for approval by Finance Officer, entry of payment request forms and printing of check payments, enter semi-monthly payroll by funding source, generate monthly program reports and prepares invoices to funders under the supervision of the Finance Officer, prepares and enters monthly journal entries, conducts monthly reconciliation of bank, travel and balance sheet accounts.


2.                  ​        Maintains financial record-keeping and reporting systems in adherence to the organizations fiscal policies and procedures, and in compliance with all Federal and State regulations.


3.                  ​        Monitors and follows-up on account receivables that have been outstanding for a long period of time (over 60 days) in collaboration with Office Administrators and Administrative Assistant, including assistance to the Finance Officer for timely compilation and submission of invoices to funders.


4.                  ​        Monitors and tracks account payables to ensure timely payment of vendors, contractors, and consultants.


5.                  ​        Assists the Finance Officer to oversee the filing of tax forms including 1099s, IRS pension reporting, and executes the transaction of pension and tax deferred annuity plan deposits upon approval from the Finance Officer.  Assists the Finance Officer in the preparation of annual fiscal audits.


6.                  ​        Assists the Finance Officer to track and reconcile the organization’s contractual and consultant               transactions and engagements. 


7.                  ​        Assists the Finance Officer track and maintain compliance with US federal OMB requirements with regards to the organization’s grants.


8.                  ​        Participates in professional development activities on an as needed basisand per availability of funds. Performs other duties asassigned, including mandatory attendance at all PIHOA Governing Board meetings (may require travel to the USAPIs).




·         Education:  Minimum of a Bachelor’s Degree in Accounting, Finance, Business Administration, or   related field from anaccredited academicinstitution.


·         Job Experience:  Minimum of three (3) years of experience in general accounting as stated in the Major Duties and Responsibilities section notedabove.


·         Job Knowledge:   Advanced and competent knowledge of General Accepted Accounting Principles (GAAP), Business English, grammar, spelling, and advanced arithmetic.  Must be proficient in Microsoft Office Professional software (Excel, PowerPoint, Word, Outlook, and Publisher).  Knowledge of Access a plus.  Proficient in advanced accounting and bookingprinciples.


·         Abilities and Skills:  Must have excellent English oral andwrittencommunication skills.  Ability to type/keyboard with highdegreeof accuracy at moderate rate (at least 45 wpm) and proficiently use or operate common office equipment.  Must possess valid driver’slicense.


·         Physical and/or Medical Demands:  Must be able to lift up totwenty-five


                (25) pounds, and prolonged sitting and standing of periods of time.


·         Travel:  Must possess a valid passport and be able to travel out of the country for a minimum of twice a year for the semi-annual PIHOAExecutive Board Meetings, and any of other locations asrequired.






·         Non-profit or fund accounting experience.


·         US federal grants management/administration experience.


·         Working knowledge and experience with Abila MIP Fund Accounting software.


·         Knowledge of basic information technology principles (computer networking, email list serves, printingprotocols).


·         Experience and familiarity workingwith the US-AffiliatedPacificIslands and/or its people.


COMPENSATION: Commensurated with qualifications and experience based on Level 5 of the PIHOA Pay Structure.  If the successful candidate meets all of the Primary Qualifications above, pay will commence at USD 50,000 per annum. 




TERM OF POSITION: To start on or immediately after March 15, 2019.  Employment at PIHOA is based on Hawaii state law. Employment in Hawaii is considered “at-will” and is determined by funding availability and job performance.