Accountant

To be considered apply directly to https://honolulumuseum.org/opportunities-m1xn

Job Summary

Under the direction of the Accounting Supervisor, the Accountant is responsible for processing the organization’s accounts payable, cash receipts, and money deposits to ensure accuracy, timeliness, and compliance. This position plays a key role in financial reporting, reconciliation, and internal control related to expenditures and regulatory compliance.

The Honolulu Museum of Art

Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community. Founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and “the deep intuitions that are common to all.” The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawai‘i’s multi-ethnic population. From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day.

To learn more about HoMA, please visit our website.

Minimum Qualifications

• Associate’s or bachelor’s degree in accounting, relevant business degree, or current enrollment within an Accounting or other relevant program.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and internal controls.
• Proficient in Microsoft Office products, including Excel.
• Able to communicate effectively with a diverse population of museum staff, vendors, and constituents.
• Able to handle sensitive data with confidentiality and discretion.
• Demonstrates strong problem-solving skills and ability to provide creative solutions.
• Able to work independently.
• Highly organized with exceptional attention to detail.
• Honesty, integrity, and a strong work ethic supported by commitment, enthusiasm, and follow-through.
• Ability to work within and support a diverse community of visitors, artists, and employees.

Desired Qualifications

• 1 or more years of experience on an accounting team, preferably for museum or nonprofit organizations.
• Working knowledge of Blackbaud Financial Edge Software.
• Understanding of applicable rules related to processing 1099 forms at year end.
• Strong verbal and written communication skills.
• Ability to monitor own work to ensure quality, accuracy, and thoroughness.
• Ability to prioritize and use time efficiently.
• Ability to work in a creative environment with excellent interpersonal skills.
• Understanding of Honolulu Museum of Art’s established identity and dedication to advancing it.

Essential Duties

• Accounts Payable:
  • Accurately enters new vendor data and updates to existing vendor data, maintains accounts payable files, and archives previous fiscal years.
  • Collects and processes invoices in Financial Edge software for payment via third-party vendor and monitors payment status.
  • Tracks, prepares, and mails manual checks for special vendors, rush payment, and special circumstances.
  • Oversees the management of credit card processing via third-party vendor and the recording of credit card transactions to the general ledger.
  • Maintains current Form W-9 files and attach form to vendor file in Financial Edge software.
  • Assists with the preparation of Form 1099-MISC at year end.
  • Responds to inquiries related to Accounts Payable from all departments and vendors.
  • Initiates and completes petty cash replenishment and change orders with the Bank.
  • Assists with the preparation of audit and tax requests.
• Accounts Receivable and Cash Receipts:
  • Conducts the daily collection, recording, and deposit of cash from various cash register locations, departments, and vendors.
  • Maintains pledge and vendor receivables including invoice creation and aging.
  • Assists with the preparation of audit and tax requests.
• General:
  • Cross trains with other Finance team members.
  • Creates and updates documentation for Standard Operating Procedures.
  • Contributes to continuous improvement in processes and systems including but not limited to implementation and testing.
  • Demonstrates a commitment to fostering cultivating, and preserving a culture of inclusivity, diversity, equity, and accessibility through respectful communication and cooperation with others, continuous training, and the modeling of inclusive behaviors.
  • In partnership with HR, supports the leadership team in ensuring equitable experiences, strengthening inclusion acumen and promoting a culture of belonging that embraces the contributions of all staff.
  • Other duties as assigned.

Compensation

The Honolulu Museum of Art is committed to practicing salary transparency. The range for this position is $60,000 per annum to $65,000 per annum. Please note that pay range information is a general guideline only. Many factors are taken into consideration when setting pay, including education, experience, the external labor market, and internal equity.

This opportunity includes a generous benefits package, including but not limited to:

• Fully covered medical, dental, and vision insurance for employees.
• 12 paid holidays.
• 15 days of vacation accrued in the 1st year, increasing to 20 days in the 2nd year.
• 15 days of sick leave accrued annually.
• Group retirement plans with employer matching after 12 months of service.
• Shop, Museum Café, and Art School discounts.
• Onsite parking provided.

Working Conditions and Atmosphere:

The accountant works with minimum supervision in an on-site office environment. Work will often be performed with short deadlines and situations sensitive to the Museum. Regular office hours are required. Due to the nature of the responsibilities, evening and weekend work is sometimes required, and at times may be on an emergency basis.

The employee must be able to fulfill all Essential Duties with or without a reasonable accommodation. This job description is not designed to cover or contain a comprehensive list of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned, at any time with or without notice.

EEOC Statement:

HoMA is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. HoMA recruits, hires, trains, promotes, compensates, and administers all personnel actions and benefit programs without regard to race, color, ancestry, religion, sex, including pregnancy and gender identity and expression, national origin, age, disability, sexual orientation, reproductive health decisions, marital status, arrest and court record (except as legally applicable), citizenship, credit history, military and veteran service, victim of domestic violence or sexual abuse victim status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered an all-inclusive listing of work duties and requirements. Individuals may perform other duties as assigned, including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

HoMA maintains a policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals. This applies to both HoMA employees and applicants for employment with the Museum. Any form of harassment of any employee because of any protected status is prohibited.

HoMA welcomes people from all backgrounds and walks of life, and this is reflected in our diverse community of employees. We encourage applications from candidates across a wide variety of backgrounds, including, but not limited to, people of all races and ethnicities, people with disabilities, women, veterans, and all members of the LGBTQ community.

To be considered apply directly to https://honolulumuseum.org/opportunities-m1xn