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Lanakila Pacific is a family of programs and services designed to help seniors and people with cognitive, social, and physical disabilities build independence and improve their quality of life. The Human Resources Department’s mission is to support the goals and challenges of Lanakila Pacific (LP) to recruit and retain a diverse workforce and provide quality services and benefits, to promote a safe and healthful work environment characterized by fair treatment, open communications, personal accountability, trust and mutual respect, and to seek and provide solutions to workplace issues. The LP programs related to employment training and placement, for the advancement of LP’s social enterprises and the requirements of SourceAmerica/Ability One, are the responsibility of the Director of Workforce Programs. Programs or initiatives may be funded through government or private contracts and grants, or through the LP social enterprises. Workforce Programs will collaborate with LP social enterprises and existing programs with an emphasis on employee success, training, and employment transition.

 

POSITION OVERVIEW:

The Administrative Assistant I perform administrative functions for Human Resources Department and Workforce Admin, other support duties assigned by Human Resources Manager and Director of Workforce Programs. The Administrative Assistant I supports the mission, vision and values of the organization, and upholds and enforces the guidelines and policies of the organization, demonstrates Lanakila Pacific’s values of teamwork, excellence, achievement, motivation and Lanakila in all personal interactions with others and exemplifies Lanakila’s STAR service standards.

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

Position Specific Duties:

· Provides administrative assistance to HR Manager:

o Inputs and maintains all new hire and current employee personal information in Altres HR Symphony and HR Document Library file system.

 

o Performs verification of employment checks.

 

o Performs background and reference checks.

 

o Performs background checks for LMOW volunteers

 

o Inputs training/skills documentation in Altres HR Symphony and Lanakila Pacific Training Documentation in Mauka homepage.

 

o Prepares Welcome Packets and ensures all new hires are set up with ID badge, Time and Attendance information for clocking in and out in Altres HR Symphony.

 

o Handles inquiries received by phone, voicemail, and fax.

 

o Coordinates and sets up logistics for monthly new hire orientation meetings and prepares New Hire Orientation materials.

 

o Performs semi-annual drivers abstract background check, and maintains traffic abstract as part of the Motor Vehicle Guidelines

 

o Assists with DBIDS renewals annually.

 

o Assists in preparation of HR invoices monthly.

 

· Provides assistance to Director of Workforce Programs to:

o Create participant, employee, and intern packets for Workforce Programs

 

o Maintain employee eligibility files for AbilityOne program

 

o Assists in coordination of employee training, individual eligibility meetings, and onboarding process

 

o Assists employees with disabilities with completing LP forms electronically or in person

 

o Assists with data entry and compiling employee information for Workforce Programs

 

 

Other Duties:

· Follows all safety procedure and practices, and that safeguards and proper safety gear, such as gloves, are used when appropriate.

· Follows established work rules, standards of conduct, policies, procedures and practices.

· Performs other related business duties as assigned.

· Completes training as mandated by organizational policy.

· Demonstrates the ability to work with confidential information and comply with established policies, procedures, and practices.

 

WORKING CONDITIONS/HOURS:

· Scheduled to work 5 days a week. Monday to Friday, normal business hours 7:30 am – 4:30 pm. May be required to work outside of normal business hours including weekends and holidays to meet operational needs and contract requirements.

· Indoor, office setting,(limited telework available) outdoors; may need to do deliveries, travel to other program sites, meeting sites, etc., as required.

 

EQUIPMENT USE:

· Advanced proficiency in MS Word, Excel, Outlook, Database, or comparable programs.

· Other standard office equipment, i.e., copier, fax.

· Company car

 

MENTAL DEMANDS:

· Ability to work in a fast-paced environment.

· Ability to deal with difficult people or situations.

· Ability to plan and organize tasks and possess sufficient flexibility to respond to changing situations; requires ability to continuously repeat instructions and remaining calm.

· Use of considerable initiative and exercise good judgment.

· Ability to multi-task and work under minimal supervision.

· Ability to work under tight deadlines and pressure.

· Ability to work with a diverse group of people and at times under difficult situations.

· Ability to maintain cooperative and productive working relationships.

 

PHYSICAL DEMANDS:

Frequently = F Occasionally = O Seldom = S Rarely = R

O Standing
O Lifting/Carrying below 25 lbs.

O Walking
R Lifting/Carrying 26 – 50 lbs.

F Sitting
R Lifting/Carrying above 50 lbs.

R Climbing (ascending/descending ladders, stairs)
F Seeing (able to clearly see 20 feet or more)

R Balancing
F Color Vision

R Stooping, kneeling, crouching, and/or squatting
R Night Vision (work at night with use of lighting)

F Handling/Push/Pull (work with hands, arms, fingers)
F Talking

R Feeling (perceiving attributes i.e., size, shape, temperature, texture)
F Hearing

R Tasting
R Travel

 

MINIMUM QUALIFICATIONS:

Required:

· Education: High School or GED or equivalent

· Work Experience: 2 years clerical, administrative support, or experience in Human Resource.

· Clearances/Certification: 1) TB clearance; 2) Criminal Background Check, 3) Pre-employment drug and alcohol testing, 4) Child Protective Service/Adult Protective Service check, 5) Military base access

· Valid driver’s license and clean driver’s abstract (level 2 driver)

Preferred:

· Education: Associates or bachelor’s degree in business administration

· Experience: 3 years in Human Resources