Administrative Assistant I – Human Resources & Workforce Programs [Temp]

Lanakila Pacific helps seniors and individuals with cognitive, social, and physical disabilities build independence and improve their quality of life through a family of programs, services, and social enterprises. The Human Resources and Workforce Programs teams play a critical role in supporting our employees, participants, and organizational mission by ensuring an exceptional employee experience from recruitment and onboarding through training and workforce development.

POSITION OVERVIEW

The Administrative Assistant I provides administrative support to both the Human Resources Department and Workforce Programs team. This position plays an essential role in employee onboarding, records management, training coordination, compliance tracking, and workforce program administration. The ideal candidate is highly organized, detail-oriented, customer-service focused, and able to work effectively with confidential information while supporting employees, participants, interns, and volunteers. The Administrative Assistant I upholds Lanakila Pacific's mission, values, and STAR service standards in all interactions.

BENEFITS

We offer a comprehensive benefits package designed to support your health, wellbeing, and work-life balance, including:

• Health Insurance (medical, vision, and dental)
• Temporary Disability Insurance (TDI)
• Flexible Spending Accounts (FSA)
• 401(k) Retirement Plan
• Paid Vacation and Sick Leave
• 11 Paid Holidays
• Lifestyle Benefits (employee wellness and support programs)
• Additional organizational perks and employee support programs

MINIMUM QUALIFICATIONS

Required

• High school diploma, GED, or equivalent.
• Minimum of 2 years of clerical, administrative support, or Human Resources-related experience.
• Valid driver's license and clean driver's abstract (Level 2 driver requirements).
• Ability to pass required clearances, including:
• TB clearance
• Criminal background check
• Pre-employment drug and alcohol testing
• Child Protective Services (CPS) and Adult Protective Services (APS) checks
• Military base access requirements

Preferred

• Associate's or Bachelor's degree in Business Administration or a related field.
• Three years of Human Resources experience.

ESSENTIAL DUTIES & RESPONSIBILITIES

Human Resources Support

• Maintain employee information and records in Altres HR Symphony and the HR document management system.
• Conduct employment verifications, background checks, reference checks, and volunteer background screenings.
• Track and enter employee training and skills documentation.
• Prepare new hire welcome packets and coordinate employee onboarding activities.
• Assist with employee ID badges and time and attendance system setup.
• Respond to phone, voicemail, fax, and general HR inquiries.
• Coordinate monthly new hire orientation logistics and prepare orientation materials.
• Maintain driver abstract records and assist with annual compliance reviews.
• Assist with annual DBIDS renewals and monthly HR invoice preparation.

Workforce Programs Support

• Create participant, employee, and intern packets.
• Maintain AbilityOne employee eligibility files and documentation.
• Assist with coordination of onboarding, training, and eligibility meetings.
• Support employees with disabilities in completing organizational forms electronically or in person.
• Perform data entry and compile workforce program information and reports.

Other Duties

• Maintain confidentiality and safeguard sensitive information.
• Follow organizational policies, procedures, safety practices, and standards of conduct.
• Complete required training and professional development activities.
• Perform additional duties and special projects as assigned.

WORKING CONDITIONS / HOURS

• Full-time schedule, Monday through Friday, typically 7:30 a.m. to 4:30 p.m.
• Occasional work outside normal business hours, including weekends and holidays, may be required based on operational needs.
• Primarily works in an indoor office environment with limited telework opportunities.
• May travel between program sites, meeting locations, and other organizational facilities as needed.

EQUIPMENT USE

• Microsoft Office applications, including Word, Excel, Outlook, and databases.
• Standard office equipment such as copiers and fax machines.
• Company vehicle when required.

MENTAL DEMANDS

• Strong organizational, planning, and multitasking abilities.
• Ability to work independently and exercise sound judgment.
• Ability to manage competing priorities and meet deadlines.
• Professional communication skills and customer service orientation.
• Ability to maintain positive working relationships with diverse individuals.
• Ability to remain flexible, calm, and solutions-focused in a fast-paced environment.

PHYSICAL DEMANDS

Frequent: Sitting, computer work, handling paperwork, talking, hearing, color vision, and seeing.

Occasional: Standing, walking, and lifting/carrying items under 25 pounds.

Rare: Lifting over 25 pounds, climbing stairs, balancing, kneeling, crouching, squatting, travel, and other physically demanding activities.

DURATION:

6 Months