Administrative Officer, 0077284T
Title: Administrative Officer
Position Number: 0077284T
Hiring Unit: SCH OF LAW, LAW DEANS OFF, LAW DEANS OFF
Location: UH at Manoa
Date Posted:
Closing Date:
Band: B
Salary : https://www.hawaii.edu/ohr/general-information/compensation/
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Position is temporary with the possibility of conversion to permanent
Duties and Responsibilities
1. *Serves as senior fiscal administrator with $25,000 purchasing authority and human resources professional.
2. *Negotiates and resolves complex compliance, budgeting, procurement, and financial management issues with funding agencies and/or appropriate University officials.
3. *Provides guidance to school personnel in the securing of bids and quotations for purchases as required by state, university, federal and extramural funding agency policies and procedures.
4. *Provides detailed cost analysis to assist in the evaluation of proposals.
5. *Contributes to the development, implementation, and maintenance of a financial management reporting system.
6. *Provides technical advice, interpretations and/or makes effective recommendations regarding applicable policies, procedures and other administrative requirements to administrators, faculty and staff, including documenting the procedures for reference.
7. *Develops and implements internal policies and procedures to enhance the efficiency and effectiveness of financial and personnel operations.
8. *Responsible for overall fiscal and grants management, including but not limited to:pre-award, account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout.
9. *Ensures proper recording of expenditures and encumbrances. Initiates corrective action for erroneous entries.
10. *Ensures compliance of personnel actions with collective bargaining contract provisions; keeps abreast of provisions and changes to collective bargaining agreements of three bargaining units pertinent to the School of Law.
11. *Assists the Administrative Services Manager in the management of human resources for the School of Law.
12. *Provides advice and guidance on the most effective and efficient fiscal/personnel methods of managing various programs such as Research Corporation of the University of Hawai`i (RCUH), Office of Research Services (ORS), and UH Foundation, etc.
13. *Assists in the management and administration of the school's general fund budget including budget preparation, allocation, position control, fiscal management, purchasing, and inventory control functions.
14. *Researches and assists in preparing documentation for special projects and reports as assigned by the Administrative Services Manager.
15. *Keeps abreast of and interprets current policies, procedures, regulations, directives, and State and Federal statutory laws and rules, i.e., Hawaii Revised Statutes, Federal Acquisition Regulations, Uniform Guidelines for federal awards, and granting agency guidelines.
16. *Serves on special projects such as helping to generate data for expenditure monitoring and reporting, including critical matters such as annual and ten-year accreditation reviews by the American Bar Association (ABA) and American Association of Law Schools (AALS).
17. Attends additional professional training sessions to ensure compliance with the changes to the University's administrative policies, sponsor policies, and state/federal laws.
18. *Advises Law School faculty, staff, students, and guests, and find creative solutions to unique employment relationships for vital programs such as the U.S. Supreme Court and Bright International Jurist-in-Residence Programs, the Visiting Professors Program, and the J-Term Program, in which leading scholars and professors come to the Law School to teach specialized mini-courses every January.
19. *Responds independently to audit and compliance issues.
20. Other duties as assigned.
*Denotes essential functions
Minimum Qualifications
1. Possession of a baccalaureate degree in business administration, accounting, public administration, or related field and 5 year(s) of progressively responsible professional experience with responsibilities for accounting, finance, and/or personnel management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of professional administrative functions or project management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with professional administrative functions or project management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Desirable Qualifications
1. Considerable knowledge of the mission, goals, programs and administrative practices of the University of Hawai`i and the School of Law.
2. Extensive knowledge of and experience with federal regulations pertaining to administering grants, contracts and cooperative agreements and with applicable state regulations.
3. Ability to exercise judgment, tact, patience, and discretion in applying and explaining policies and procedures.
To Apply: https://www.schooljobs.com/careers/hawaiiedu/jobs/5132232/administrative-officer-0077284t?keywords=administrative%20officer&pagetype=jobOpportunitiesJobs
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