Assistant Program Manager

Oct 02 2021
Kupu |Honolulu|Full Time
Job Description

Assistant Program Manager



Kupu, which means “to sprout” or “to grow” in Hawaiian, has a two-fold mission: to preserve the land while empowering youth. The organization provides hands-on training in conservation, sustainability, and environmental education for young adults, with the goal of fostering our next generation of environmental and cultural stewards. Kupu’s work has been likened to the role of the kupukupu fern, which is one of the first plants to cultivate the land after a lava flow. The fern not only serves as a foundational species for rebuilding a healthy, native ecosystem, but it also symbolizes a place where knowledge can grow.


Established in 2007 as a Honolulu-based 501(c)3 non-profit, Kupu affirms the Hawaiian notion of “ma ka hana ka ike” or “in working one learns.” This approach has led to the creation of hundreds of internships and service-learning opportunities which blend vocational training and green leadership development to support more than 100 partner sites across Hawaii and the Pacific region



“To empower youth to serve their communities through character-building, service-learning, and environmental stewardship opportunities that encourage integrity (pono) with Ke Akua, self, and others.”


Program/Depar​tment Goals

Kupu aims to provide opportunities which engage emerging professionals in the conservation and sustainability fields and build skills which will assist in personal and professional development.  Kupu is able to offer these opportunities through partnerships with conservation and sustainability-focused organizations throughout the state of Hawai’i and Pacific.  Kupu’s programs offer valuable experience-building opportunities for program participants while providing additional support to Hawai’i’s conservation and sustainability efforts.


Position Overview

The Assistant Program Manager works under the direction of the Program Manager to assist with the oversight and execution of all facets of the program, including but not limited to financial oversight, grants and contract management, partner development and maintenance, and compliance. The Assistant Program also assists in providing leadership and direction of the Program Team.


Type:  Full-Time                ​               Location:  Oahu                  ​            Reports to:  Program Manager


Position Duties

The Assistant Program Manager partners with the Program Manager in executing upon the following functions:



Program Development

  • Support in the review of grants, contracts, agreements, and other matters
  • Assist with research, writing, and preparation of proposals, grants, and other funding opportunities
  • Assist in the management of specific grants awarded to this program including but not limited to program implementation, budgets and reporting
  • Collaborate to plan successfully for growth

Staff Management

  • Hire, train, and manage program staff
  • Ensure high level of accountability with staff and create a team environment
  • Ensure staff placement is beneficial to program

Program Management

Lead the coordinator team to


Develop, implement, coordinate and evaluate program needs, goals, delivery systems, and outcomes as follows:

  • Effectively manage participant placements
  • Ensure that the programs run smoothly and efficiently
  • Oversee, organize, and coordinate program logistics
  • Monitor and/or manage participants and partnering sites
  • Develop, maintain, and strengthen program partnerships

Recruiting and Selection

  • Oversee member recruitment, interview, and selection process
  • Ensure that all required documents are collected in a timely manner
  • Oversee all correspondence with applicants
  • Conduct/attend outreach presentations and site visits

Orientation and Training

  • Continue to develop training and educational curriculum
  • Facilitate the planning of orientation and trainings
  • Train inexperienced staff incorporating culture
  • Create orientation/training folders for members
  • Coordinate logistics for training and orientations as needed

Data and Reporting

  • Help to ensure appropriate and valuable data is collected in a timely manner
  • Monitor performance measures and program goals
  • Prepare for and assist with reporting

Monitoring and Quality Control

  • Evaluate program and improve operations-streamline & simplify
  • Document systems, policies, and protocols
  • Monitor member/team progress
  • Maintain healthy communication with members and sites
  • Ensure that programs run smoothly and efficiently
  • Travel throughout the State to meet with members and sites, as well as to promote Kupu’s programs

Other duties as assigned


Position Requirements

The Assistant Program Manager must meet the following minimum requirements:

  • Must meet Kupu’s Criminal History Background Check
  • Available full-time Monday through Friday, as well as for possible weekends and evenings
  • High level skill set in the use of Microsoft Office programs (especially Excel) & other web-based programs
  • Strong administrative skills necessary to organize, prioritize, oneself and others
  • Experience in managing multiple projects or events in a collaborative setting
  • 2+ years’ experience with in related work, preferably in a non-profit setting
  • Extremely detail-oriented and thorough
  • Comfortable in organizing training for large groups and willing to speak in front of large groups
  • Able to remain objective, positive, open-minded and flexible in a fast growing, and ever changing environment
  • Able to show good judgment, ability to focus, and problem solving skills
  • Effective communicator with excellent interpersonal relationship skills

Preferred Qualifications<​strong>

It is preferred that the applicant has the following:

  • Experience in a non-profit setting
  • Familiarity with National Service Programs
  • Supervisory Experience
  • Experience and/or interest in the conservation and sustainability fields
  • Familiarity with Hawaiian natural resources, culture, and places
  • Grant writing and budget management experience, especially with state and federal grants or contracts
  • Possess a valid driver’s license. Able and willing to drive for Kupu business and to meet drivers abstract requirement
  • Bachelor’s Degree
  • Experience or interest in environmental conservation as well as youth development programs


Apply:  Interested applicants can apply at:​/3656/F6C2 


****NOTE: The following position is contingent upon receipt of pending funding for Kupu****


Please direct any questions or inquires about this position to [email protected]<​/em>


*This description is not designed to be a complete list of all duties and responsibilities required for this job


*In accordance with Federal Law, Kupu is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability