Assistant Registrar

Jan 14 2022
Bishop Museum |Honolulu|Full Time
Job Description

Job Purpose


Assists the Registrar in implementing departmental programs and procedures, maintains the collection, storage, and retrieval of Museum registration records. 



Duties and Responsibilities


  • Performs the collection, storage, and retrieval of accession, loan, and deaccession records as generated by Museum collections departments to ensure the recording and preservation of collections transaction records which track collection material entering and leaving the Museum. 
  • Enters data and maintains records in the registration database system and works with the collections staff to plan and implement networking for database sharing. 
  • Provides the best possible physical environment, care, and conservation of registration records to ensure their availability for future use. 
  • Provides information from the records to collections staff and the administration. With discretion, responds to information requests from other institutions, agencies, and the public as directed by the Registrar. 
  • Prepares reports of collections transactions as requested for administrative purposes. 
  • Assists the Registrar with the review of loans and the location of long-term lenders to obtain resolution of outstanding loans. 
  • Assists Museum collections staff in carrying out collections transactions in compliance with Museum policy. 
  • Assists the Registrar in applying for federal, state, and city permits for controlled collections, substances, and activities as necessary to comply with legal requirements and safeguard the Museum from liability related to collections. 
  • Provides administrative support to the NAGPRA Staff Team to ensure compliance with the Native American Graves Protection and Repatriation Act (NAGPRA). 
  • Implements Museum policies regarding accessions, deaccessions, exchanges, and loans to ensure that collections transactions are conducted in compliance with Museum policies and accepted scientific practices. 
  • Works with professional colleagues in other state, national, and international institutions and organizations as appropriate to share information and expertise. 
  • Interacts with staff and Museum clients with tact, courtesy, and unqualified respect at all times. Stays motivated and projects a positive and professional attitude toward fellow staff and clients. Cooperates and supports teamwork; maintains and strengthens customer and staff relationships. 
  • Works in a safe manner so as not to endanger fellow staff members, volunteers, and visitors. Complies with safety rules and regulations and establishes safe work practices. Reads all safety materials received. Reports unsafe conditions and unsafe acts directly to supervisor. Promptly reports accidents to immediate supervisor. Maintains assigned work area and equipment free of accident producing conditions. 




  • Knowledge of museum collections and/or records management 
  • Knowledge of professional museum standards and ethics for collections care 
  • Bachelor’s degree from an accredited 4-year institution 
  • 1-3 years museum experience, preferably within collections 
  • Excellent communication and interpersonal skills 
  • Proficient in the use of Microsoft Office (Word, Excel, Access, Outlook), Windows, Explorer, and Adobe Reader. 



Other Requirements

  • Professional, business-like appearance 
  • Good attendance 
  • Detail-oriented 
  • Flexibility in schedule to meet deadlines 



Direct Reports