Construction Administrative Assistant

MW Building Systems, LLC is hiring a Construction Administrative Assistant to support our Construction and Project Managers on active commercial construction projects in Waipahu and across Oʻahu. This role is to assist on all construction documentation, coordination, and communication to keep projects moving efficiently from start to finish.

Responsibilities

• Assist prepare and track submittals, RFIs, Certificates of Insurance and change orders.
• Assist in compiling pay application backup and process subcontractor invoices for Construction and Project Manager review.
• Help maintaining project documentation, drawings, and specifications.
• Support project scheduling and material procurement.
• Support ongoing on-site safety compliance.
• Help maintain the weekly look-ahead schedule (crew and subcontractor coordination).
• Assist with quality control, field documentation, and punch-list completion.
• Pick up and delivery of materials, documents and other construction related needs.

Qualifications

• Driver’s License
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment and work collaboratively as part of a team.