Development Officer

Jan 14 2022
Hawaii Youth Symphony |Honolulu|Full Time, $45,000 - $65,000 / year
Job Description

About Hawaii Youth Symphony (HYS):

Children who make music embody commitment, discipline, teamwork and persistence; all proven to be vital to success in school and to joy in life.

 

Each year, HYS serves more than 750 children ages 7-18 statewide and produces and presents more than 40 orchestra, jazz, and ensemble concerts per season with a budget of $1.5 million and 20 employees. Incorporated as a nonprofit organization in 1964, HYS has nearly 5,000 alumni and has introduced over 100,000 children to the joys of orchestral music.

 

Vision: Making music is a right, not a privilege.

 

Mission: To help youth develop to their fullest potential through orchestral music, in the setting of our Islands’ unique cultures.

 

POSITION SUMMARY

This position is charged with planning, organizing and managing a donor-centric program that acknowledges, engages and stewards donors.  The Development Officer is responsible for providing strategic direction in prospecting potential donors including establishing and cultivating strong and meaningful relations with donors, constituencies and agencies that provide philanthropic support for Hawaii Youth Symphony. 

 

The Development Officer must maintain professional relationships with a variety of constituents, including but not limited to donors, students, parents, volunteers, and administrative staff, while carrying out all required duties in a manner consistent with the policies, procedures, goals and objectives established by the Board of Directors. This person will supervise part-time staff who will assist with contributions management, and also supervise event volunteers. Many HYS events occur on nights and weekends, and the person in this position will be expected to work accordingly. 

 

This position requires in-person, in-office work. All employees must be fully-vaccinated to comply with HYS policies and procedures for safe work environment. A valid driver's license and clean driving record are required for this position. 

 

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Develop and meet annual fundraising goals per the budgeted fund development plan
  • Manage all aspects of the annual fund and general contributions, ensuring accurate data entry, processing, timely completion of all acknowledgement letters.
  • Oversee gift entry into Blackbaud Altru. 
  • Develop and maintain a successful corporate, foundation, and individual solicitation program, including the development and implementation of a multi-year strategic fundraising plan.
  • Identify, cultivate, and solicit philanthropic support by developing and maintaining relationships with existing donors and prospective donors; manage a portfolio of 50-75 donors and prospects at any one time.  
  • Meet with donors and prospective supporters in a variety of settings and contexts
  • Prepare or initiate preparation of all content and materials required for the following fund development activities, including annual direct mail appeal, proposals to individuals, corporations, and foundations. 
  • Research or initiate research and data compilation on potential donors and grant opportunities.  Maintain confidential files in Blackbaud Altru for reference.

Administrative Support

  • Provide staff support to the Board’s Fund Development & Marketing Committee (FDMC) and the Committee on Directors (COD), as directed by the President; assist committees with identifying prospects, providing prospect research/status reports, and other tasks as assigned by the President. 
  • Provide regular fundraising status reports and identify fundraising opportunities to President and Board.
  • Participate in developing solicitation materials, case statements, and brochures; works in collaboration with other staff, consultants, and vendors to prepare reports and materials.
  • Provide general office support for Blackbaud Altru as needed.  This may include training other staff members to generate reports from the database. 
  • Generate Blackbaud Altru reports in support of donor giving trends analysis, donor prospecting, and recommendations for stewardship related activities. 
  • Manage and train part-time staff to accurately record contributed revenue in Blackbaud Altru. 
  • Develop and use spreadsheets, slide presentations, and graphical displays to demonstrate and report on advancement goals. 

 

Grants 

  • Works with other staff to obtain data and information in order to develop grant applications.
  • Negotiates yearly renewal of Grant Agreements. 
  • Monitors compliance and provides support for implementation of grant-funded projects. 
  • Facilitates the completion of grant reports and evaluation reporting systems. 
  • Manages registrations for federated giving programs (e.g. AUW, CFC, GiveAloha, etc.).

 

Events

  • Initiates and assists in design and implementing regular donor and prospect cultivation and stewardship events (open houses, larger group receptions, small 1:1 meetings), etc. 
  • Leads coordination of all revenue-generating aspects of the gala, including but not limited to sponsorship packages, silent auction, meals, drawings, online/mobile bidding platforms, and peer-to-peer fundraising. 
  • Solicits in-kind donations and negotiates hotel/meal costs.
  • Solicit vendor discounts and in-kind donation across all departments for various needs.
  • Vets, trains, and manages event volunteers and interns. Ensures work is completed satisfactorily and timely; coordinates appropriate levels of acknowledgement. 

 

 

OTHER DUTIES AND RESPONSIBILITIES include but not limited to the following:

 

  • Attend and participate in professional development activities, staff meetings, board/committee meetings as assigned, and 1:1 meetings. 
  • Develop relationships with key staff and volunteers in order to continually identify prospective donors. 
  • Recommend improvement and/or enhancements of job processes and work environment to ensure high quality levels of service deliverables plus timely addresses appropriate needs with supervisor. 
  • Stay abreast of philanthropic trends in local, regional, and national communities and among peer organizations. 
  • Provide assistance to the President as needed. 
  • Other duties as assigned. 

TO APPLY: Please complete the entire online form and attach the following as PDFs: Cover Letter, Resume, and a Writing Sample. Incomplete applications will not be reviewed. No phone calls, please.