Director of Accounting

Jun 20 2019
5 Minute Pharmacy |Honolulu|Full Time, $80,000 - $95,000 / year
Job Description

Summary of Position:

Overseeing the General Accounting and Financial Reporting functions and the financial services area including, billing, A/R and A/P.

Plan, direct, and coordinate human resource management activities of an organization to maximize the strategic use of human resources and maintain functions such as employee compensation, recruitment, personnel policies, and regulatory compliance.

Responsible for implementing and maintaining a system of internal controls that will ensure that company assets are adequately safeguarded and that all financial reporting is prepared in compliance with US GAAP.



Duties & Responsibilities:


·        Provides technical accounting GAAP guidance and support to all company entities.

·        Maintains accounting and HR employees by recruiting, selecting, orienting, and training employees.

·        Maintains accounting and HR employees job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

·        Ensures that the accounting and HR department is staffed with qualified financial personnel capable of meeting the objectives and responsibilities.

·        Responsible for continued development of these employees.

Human Resources

·        Responsible for all human resources activities including employee benefits, corporate insurance and related activities.

o   Ensure all employees are aware of deadline regarding benefits

o   Be available to all employees to address question regarding  benefits

·        Keeps job descriptions up-to-date, accurate and compliant with relevant federal, state and local laws for all positions

·        Ensures all employment practices comply with federal, state and local regulations

·        Plan and coordinate new employee orientation to foster positive attitude toward organizational objectives.

o   Set up orientation process

o   Ensure orientation reflects core values

·        Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.

o   Ensure HR presence is made in the stores regularly to ensure open communication with the employees.

·        Ensure all employees are completed and done within a timely manner annually and during probationary period.

o   All reviews are to be maintained within the employee files.

o   Properly identify who is eligible for a review and notify the managers

o   Ensure all annual increases are within the guidelines of the increase policy

·        Constantly monitor the active roster to ensure all positions fall within the annual budget

·        Ensure teambuilding events are set up quarterly and communicated effectively to all employees


·        Responsible for proper timing and application of revenue recognition rules.

·        Perform and manage daily cash management activities

o   Ensuring cash in bank is available on a daily basis for the operations of the business

o   Proactively anticipate cash needs

o   All Cash Transfers to the appropriate stores are done regularly

·        Develop budgets that meet the requirements of company departments

·        Oversees the general accounting function, which includes inter-company accounting, cash management/reconciliation, financial reporting, and balance sheet management (excluding inventory related items).

o   Ensure the following balance sheet accounts are reconciled monthly.

§  Bank accounts, clearing accounts, Intercompany, and credit cards

o   Ensure A/P, A/R, and remaining accounts are reconciled, analyzed and accurate each quarter.

o   All Invoices are added to the appropriate month and pass due amounts are easily identifiable.

o   All Vendors are paid in a timely manner

o   Manual billings are done regularly and collection of payment is monitored. 

·        Accountable for ensuring that policies and procedures (internal controls) are in place to provide reasonable assurance that the company assets are protected.

·        Ensures that company financial records, under responsibility, are maintained in compliance with company policies and US GAAP.

o   The monthly Toolkit is prepared one month prior to the monthly meeting

·        Effectively and clearly communicate potential risks in a timely manner.

·        Ensure speed and accuracy of billings and client payments.

·        Develop a process were Customer A/R is monitored and collected in a timely manner. 

o   Reduction in the number of A/R accounts each year

o   Credit Card numbers assigned to each account and processed monthly.

o   Customer A/R accounts are added according to process.


·        Ensures the completion of Federal and State tax reporting requirements (including income, property, general excise and use, payroll and other local taxes), insurance reports and other reports required by government regulation.

·        Coordinates work relating to both internal and external audits in the periodic review of the company financial records. Is further responsible for the implementation of agreed upon recommendations, related to areas of responsibility, resulting from the audit findings.

o   Proactive approach of identifying errors and ensuring the correct processes are in place to address these errors.

o   Oversee all PBM and external audits.

o   For all PBM take backs, report why the take backs occurred and how it is avoided in the future.