Director of Buildings & Grounds

May 11 2020
Bishop Museum |Honolulu|Full Time
Job Description

This position is responsible for development and implementation of all activities and tasks related to facility support and security at Bishop Museum. Areas of responsibility include direct supervision of the ground keeping staff, security department staff, housekeeping staff and facility maintenance and support staff. Grounds keeping management includes development and implementation of plans to maintain and enhance safe and aesthetically attractive facilities. Security management includes directing security operations to ensure the Museum’s buildings and its contents and personnel are safe and secure from fire, theft and other hazards. Facilities support management includes proactive maintenance of the Museum’s buildings, fixtures, motor pool and ancillary operations. As designated Safety Officer this position is also responsible for all duties related to being the Museum’s designated safety officer.

 

Duties and Responsibilities

  • Under the direction of senior management, develops and implements the operational goals and objectives for the Building & Grounds department to ensure effective program planning in care, maintenance, and improvement of the Museum campus.
  • Responsible for establishing and regularly reviewing standards of operations for general upkeep and preventative maintenance repair programs for buildings and fixtures (including utilities), grounds, and Museum equipment.
  • Plans and schedules work assignments of department supervisors and staff and reviews performance according to prescribed verbal and/ or written instructions.
  • Provides oversight and directs activities when necessary in conjunction with department managers to support the facilities and security needs of the Museum’s two satellite operations, the Hawaii Maritime Center and the Amy Greenwell Garden.
  • Contracts and works with architects, engineers, contractors, consultants, suppliers and vendors to address the maintenance and improvement of the Museum facilities.
  • Oversees work of contractors to ensure compliance with budget, contract standards and timely completion of projects.
  • Reviews and makes changes when necessary to annual Buildings & Grounds contracts and supply purchase agreements to ensure the Museum receives the most beneficial terms for the services and supplies it purchases.
  • Provides planning and support services to other Museum departments including but not limited to Exhibits, Visitor Services, Membership, Special Events and Education to assist in achievement of the Museum’s goals and objectives.
  • Develops and directly oversees effective safety and security control plans, policies, procedures and systems within established parameters and consistent with Museum goals and objectives.
  • Responsible for coordination of training security staff, and other personnel (as appropriate) in safety and security awareness as well as security policies, procedures and work routines.
  • Proactively keeps apprised of programs and activities across the Museum to coordinate appropriate B & G staff coverage and resource allocation to match needs.
  • Develops, implements and reviews security policy related to the maintenance and control of facility access by staff and other individuals, including keys and security system controls.
  • As designated Safety Officer, develops, implements and reviews safety policies and procedures for the Museum to ensure management and staff are maintaining compliance with established safety practices.

Additional Responsibility Purpose

 

Museum Safety Captains are responsible for maintaining records, rehearsing safety drills and practices, and coordinating department needs related to safety and security of both the personnel and collections in spaces they often occupy.  As members of a cross-departmental team, Safety Captains help to keep the institution prepared for the variety of natural and human-impacted crises and circumstances that may affect our resources and visitors. Examples of situations that Safety Captains help to prepare for include medical emergencies, natural disasters, weather-resiliency, emergency evacuations, and secure-in-place events.

 

  • Maintain Medical and Emergency supply kits by checking assigned supply statuses quarterly.
  • Inspect evacuation bags and update rosters quarterly.
  • Update Emergency policies and procedures in Museum Handbooks within your unit when they change.
  • Facilitate accurate hazardous materials documentation practices within your unit.
  • Communicate policies and procedures between Safety Committee and colleagues.  Represent safety updates or take issues back from department meetings.
  • Co-facilitate evacuation drills and tabletop exercises to help prepare unit for multiple emergency scenarios.
  • Train and refresh staff in your zone on emergency procedures, evacuation routes, fire extinguisher locations, fire alarm pull handles.
  • Designate backups for safety issues in your absence.
  • Report unsafe and/or unsecure situations and/or be prepared to address certain situations individually, as appropriate (example: calling for security backup if a visitor seems to be of concern).
  • In times of emergency, know your role and serve as a point person for that role.

Qualifications

  • Minimum of seven years of experience in overseeing and directing building and grounds maintenance at a large, multi-acre facility.
  • Preferred minimum five years’ experience in all aspects related to overseeing and directing a security department. Experience with security related to the general public and/ or collections management highly desirable.
  • Bachelor’s degree, preferably in field of experience, required.
  • Masters degree or professional qualification in engineering preferable.
  • Computer requirements including knowledge and application in email, and Microsoft Office suite of products including Excel, Word and PowerPoint.
  • Experience with reviewing building plans and schematic drawings and plans.

 

Other Requirements

  • Highly energetic with strong verbal communication skills with an ability to interact with individuals at all levels.
  • Demonstrated ability in creative problem solving related to facility maintenance and repair.
  • Highly organized with ability to meet tight deadlines and to work on multiple projects simultaneously.
  • Flexibility to work some weekday evenings and weekends as needed.
  • Professional and appropriate dress for the job at hand (office, laboratory, field)
  • Good attendance
  • Detail-oriented
  • Flexibility in schedule to meet deadlines
  • Desire to learn and work hard

Direct Reports

 

Facilities Supervisor

Security Lieutenants

 

Working Conditions

 

Occasional outdoor work