Director of Grant Development and Administration

May 16 2023
Bishop Museum |Honolulu|Full Time
Job Description
Full Time/Part Time: Full Time, Exempt
Temporary/Permanent: Pe​rmanent
Deadline to Apply: This application will remain open until the position is filled.

Job Purpose

The Director of Grant Development and Administration is a key member of the Museum’s Institutional Advancement team.  The position is responsible for effectively managing the grants processes between Institutional Advancement, Bishop Museum departments, and project directors supervising grant activities. This role is designed to optimize grant management processes for many of the Museum’s departments to monitor and prompt the completion of grant deliverables and grant expenditures.  The Director helps steward relationships with Foundations and Government agencies to meet the Museum’s annual and revenue goals by identifying and cultivating institutional funding sources; developing and carrying out strategies for funding; preparing proposals, reports, agreements, contracts, and correspondence; and acting as a steward for grant contributions.

Duties and Responsibilities

  • Provides successful leadership and development experience in identifying, cultivating, soliciting, and stewarding gifts at all levels from private foundations and government agencies to support the operating needs and priorities of the Museum.
  • Develops and executes donor relation strategies for existing and new foundation partners, strategizes and plans all contact and communications, and manages/tracks all follow-up, stewardship, and acknowledgment activities through to completion.
  • Works across the organization to develop competitive grant requests, collateral materials, and reports related to foundation and government funding for the Museum.
  • Conducts prospect research and maintains current foundation records in the donor database.
  • Projects monthly and yearly revenue goals and tracks progress toward reaching those goals.
  • Works with staff across departments to identify funding priorities and match them with prospective funding opportunities, coordinates with other staff as needed for content related to proposals.
  • Maintains a schedule of funded projects and helps ensure grant project directors are achieving their financial and deliverable milestones and/or communicating with funders to revise activities as they evolve.
  • Assists grant project directors or Department Directors with post-award report research preparation, and writing.
  • Manages the Museum’s internal approval process, prepares Grant Approval Forms (GAFs), and ensures required pre-approvals are secured before grants are submitted.
  • Serves as a Point of Contact in the grant submission and award processes.
  • Routinely reviews departmental grant budget reports and helps grant project directors monitor their spending on foundation funding awards as needed.
  • Coaches grant writers, applicants, and project directors on the use of the Museum’s grant resources and management templates.
  • Updates Museum’s library of grant documents (proposal attachments).
  • Performs additional responsibilities as assigned by the Vice President of Advancement and Marketing Communications.



  • Bachelor’s degree required.
  • Three years of fundraising experience required
  • Proven experience and success in securing foundation and government grants
  • Prior work in a museum, cultural, educational, or science organization preferred
  • Adept project management and multitasking skills preferred
  • Strong excel and/or budgeting experience and skills required
  • Ability to work evenings and weekend as required
  • Excellent written, verbal, and interpersonal skills required
  • Experience with budget and grants management software systems is a plus
  • Proficiency in MS Office (Word, Excel) and Adobe
  • A lens for evaluation practices and opportunities is a plus



Working Conditions

Occasional evening and weekend work required.


Physical Requirements

Communicating with others to exchange information. Repeating motions that may include the wrists, hands and/or fingers.