Events Coordinator

TO BE CONSIDERED APPLY DIRECTLY TO https://honolulumuseum.org/opportunities-m1xn

Job Summary:

Under the direction of the Head of Events & Facility Rentals, the Events Coordinator supports the Honolulu Museum of Art’s various events, including fundraising and engagement events, and facility rentals.

The Honolulu Museum of Art:

Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community. Founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and “the deep intuitions that are common to all.” The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawai‘i’s multi-ethnic population. From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day.

To learn more about HoMA, please visit our website. https://honolulumuseum.org/about-us-zpj4

Minimum Qualifications

• A Bachelor’s Degree and one year of experience in a related position, or equivalent combination of education and experience.
• Highly organized, with foresight and careful attention to detail.
• Excellent interpersonal, written, and verbal skills.
• Ability to be inclusive and make volunteers and visitors feel that they are important and welcome at the museum.
• Excellent computer skills, including Microsoft Office Suite.
• Ability to handle sensitive information confidentially.
• Honesty, integrity, enthusiasm, perspective, and a strong work ethic supported by commitment and follow-through.
• Ability to work within and support a diverse community of visitors, artists, and employees.

Desired Qualifications

• Events or other experience in a non-profit organization.
• Experience working with volunteers in a high-volume setting.
• Experience interfacing positively with high-level donors, sponsors, partners, and stakeholders in various project roles.
• Experience with databases, including the ability to do data entry, run reports, and present data as required.
• Understanding of Honolulu Museum of Art’s established identity and dedication to maintaining it.

Essential Duties

• Assists with planning and logistics for the Museum’s event programs, including operational, facility, technical, and security requirements.
• Supports budget forecasting and reconciliation, expense management, and sponsor deliverables.
• Works closely within the Advancement team, and cross-departmentally, to drive positive engagement of the museum’s supporters and visitors.
• Assists in working with Human Resources to secure volunteers for events and other programs.
• Tracks accurate attendance, revenue, expenses, membership, and visitor data for events and facility rentals.
• Supports scheduling and management of museum-wide Events calendar.
• Communicates with internal departments including Visitor Engagement, L&E, Communications, Facilities, Curatorial, Security and Installations to address any event issues and works to resolve them in a timely manner.
• Assists with management of the Tessitura database for events.
• Coordinates with vendors and contractors hired for events and facility rentals.
• Coordinates production timelines for collateral and ensures accurate, up-to-date information and sponsor deliverables through all channels.
• Works with the Communications Department to meet all advertising and publicity deadlines for assigned events.
• Demonstrates a commitment to fostering cultivating, and preserving a culture of inclusivity, diversity, equity, and accessibility through respectful communication and cooperation with others, continuous training, and the modeling of inclusive behaviors.
• In partnership with HR, supports the leadership team in ensuring equitable experiences, strengthening inclusion acumen and promoting a culture of belonging that embraces the contributions of all staff.
• Other duties as assigned.

Compensation

The Honolulu Museum of Art is committed to practicing salary transparency. The range for this position is $20.00 per hour to $22.00 per hour. Please note that pay range information is a general guideline only. Many factors are taken into consideration when setting pay, including education, experience, the external labor market, and internal equity. For PT employees, our benefits include:

• 20 hours of sick leave accrued per year, with a maximum bank of 55 hours
• Shop, Museum Café, and Art School discounts
• Onsite parking provided

Working Conditions and Atmosphere:

The Events Coordinator will work a part-time schedule that varies between 15 and 19 hours per week depending on the events calendar and department needs. Regular office hours will occur during the work week between 8:30 a.m. and 5:30 p.m. In addition, the Events Coordinator will be required to work at events that occur during the evening and on weekends.

Ability to operate general office equipment including computers, copiers, printers, etc. Ability to lift, carry, push, pull, up to 25 pounds of general office material or equipment. Ability to work some evening and weekend hours.

The employee must be able to fulfill all Essential Duties with or without a reasonable accommodation. This job description is not designed to cover or contain a comprehensive list of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned, at any time with or without notice.

Inclusivity, Diversity, Equity, and Accessibility:

HoMA is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. HoMA recruits, hires, trains, promotes, compensates, and administers all personnel actions and benefit programs without regard to race, color, ancestry, religion, sex, including pregnancy and gender identity and expression, national origin, age, disability, sexual orientation, reproductive health decisions, marital status, arrest and court record (except as legally applicable), citizenship, credit history, military and veteran service, victim of domestic violence or sexual abuse victim status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered an all-inclusive listing of work duties and requirements. Individuals may perform other duties as assigned, including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

HoMA maintains a policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals. This applies to both HoMA employees and applicants for employment with the Museum. Any form of harassment of any employee because of any protected status is prohibited.

TO BE CONSIDERED APPLY DIRECTLY TO https://honolulumuseum.org/opportunities-m1xn