Executive Secretary

Jan 02 2020
ALTRES Office |Honolulu|Full Time
Job Description

Immediate full-time opening available in Honolulu for an Executive Secretary. In this role, you will be the primary assistant to a busy executive and handle a great variety of relevant tasks. This is an administrative heavy position that requires excellent organization and prioritization, as well as top-notch customer service and communication skills.


Additional Responsibilities:


  • Answer and forward incoming phone calls. Take accurate messages and follow-up reminders.
  • Serve as a liaison between the company and clients. 
  • Handle correspondences on behalf of the executive over the phone, email, mail, fax, or in person. 
  • Schedule and manage calendar of events, including meetings and travel arrangements for executive.
  • Track, maintain, and report organizational expenses.
  • Process paperwork, maintain accurate filing systems, compile and proofread reports/presentations, and perform a high volume of data entry.
  • Perform other general office duties such as sorting and distributing mail, running errands, managing office supplies, 
  • Assist with other projects as needed.


Required Education and Qualifications:


  • Must have previous administrative experience on an executive or high volume level.
  • Ability to work with confidential and sensitive information.
  • Excellent written and verbal communication skills.
  • Must maintain a high level of professionalism and be able to deliver excellent customer service.
  • Ability to work under pressure with frequent interruptions, meet tight deadlines, and work on multiple assignments simultaneously.