Executive Secretary

Aug 06 2019
ALTRES Office |Honolulu|Full Time, $50,000 - $60,000 / year
Job Description

Immediate full-time opening for a full-time Executive Secretary in Honolulu. The executive Secretary will handle a variety of office duties such as managing schedules, typing up correspondences, answering phone calls, and making travel arrangements. This role requires 3 years of related experience and excellent organization and prioritization to efficiently handle multiple tasks and projects. 


Additi​onal Responsibilities:


  • Answer, screen and forward incoming phone calls and take accurate messages.
  • Handle correspondences on behalf of the company over the phone, email, mail, fax, or in person. 
  • Manage office calendars and schedules. 
  • Make travel arrangements for executives. 
  • Sort and distribute mail, run errands, and manage office supplies.
  • Maintain accurate filing systems of all relevant paperwork, compile and proofread reports/presentations, and perform a high volume of data entry.
  • Perform other general offices duties.


Required Education and Qualifications:


  • College Degree preferred.
  • Minimum 3 years of administrative experience on an executive or high volume level.
  • Computer literate with proficient Microsoft Word and Excel skills. Working knowledge of QuickBooks. 
  • High level of professionalism, efficiency and trust-worthiness. 
  • Ability to work with confidential and sensitive information.
  • Excellent written and verbal communication skills.
  • Ability to work under pressure, multi-task, and meet deadlines.