FISCAL/ADMINISTRATIVE ASSISTANT – ID# 222827

Jan 13 2023
Job Description

FISCAL/ADMINISTRATIVE ASSISTANT – ID# 222827.​

 

CLOSING DATE:  January 13, 2023, or until filled. Applications received after this deadline may be considered only if the position is not filled or up to the date a selection has been approved by the RCUH (whichever comes first).

 

INQUIRIES:  Linda Hara 956-7422 (Oahu). 

 

Please apply directly on the RCUH website to be considered for the position.

 

(2) Regular, Full-Time, RCUH Non-Civil Service position with the Pacific Cooperative Studies Unit (PCSU), located in Honolulu, Hawai‘i.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

 

MONTHLY SALARY:  $3,500/Mon. 

 

DUTIES:  Provides professional customer service to meet projects’ fiscal needs.  Prepares fiscal documents for processing and follow-up actions (e.g., routine purchase requisitions, authorization for payment, cash reimbursements, and mileage vouchers).  Gathers necessary information to prepare and process documents on a timely basis.  Prepares and processes travel requests and completions, including foreign travel.  Handles project inquiries in a professional and timely manner.  Monitors bidding process, non-routine purchase orders, receiving procedures, sole source, etc.  Inputs/updates fiscal records and agreements on established files and database.  Provides support to finance personnel by updating fiscal files and spreadsheets.  Assigns data entry, scanning, and filing work to student assistants. 

 

PRIMARY QUALIFICATIONS:

EDUCATION

Associate’s Degree from an accredited community college.

EXPERIENCE

One to three (1-3) years of administrative office and clerical experience or related experience handling fiscal, administrative, or procurement actions.

KNOWLEDGE

Knowledge of preparing fiscal documents, processing travel, and procurement actions.  Knowledge of common office practices including operation of standard office machines, personal computers and MS Office applications.

ABILITIES & SKILLS

Ability to type 50 wpm accurately and follow operational procedures and general instructions.  Good verbal and written communication skills. Post Offer/Employment Condition: Must be able to pass a post offer criminal background check.

POLICY/REGULATORY REQUIREMENT

As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  

 

SECONDARY QUALIFICATIONS:    

Associate’s Degree from an accredited community college in Business.  Familiar with database applications.  Familiarity with University of Hawai‘i (UH), Research Corporation of Hawai‘i (RCUH), and UH Foundation policies and procedures.

 

APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to [email protected] If you have questions on the application process and/or need assistance, please call (808)956-7262 or (808)956-0872. 

 

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.

 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.