(FT) Human Resources Coordinator

Summary of the Job: 

The Human Resources (HR) Coordinator provides high-level administrative support to the Human Resources department, ensuring the accurate and efficient management of employee information and HR processes. This role supports the day-to-day HR operations through organization, reporting, and coordination while maintaining strict confidentiality of sensitive employee data. The HR Coordinator plays a critical role in supporting compliance, recordkeeping, and the overall effectiveness of HR services. 

Essential functions: 

• Maintain HR databases, employee records, and personnel files with a high level of accuracy and confidentiality. 

• Enter and manage employee data in HR systems and spreadsheets, ensuring data integrity and timely updates. 

• Assist with onboarding and offboarding processes, including preparing new hire paperwork, tracking required documentation, and coordinating orientations. 

• Support benefits administration by maintaining enrollment records, processing changes, and assisting with employee inquiries. 

• Prepare, compile, and distribute regular HR reports (e.g., headcount, attendance, turnover, compliance tracking). 

• Assist in payroll support functions by organizing, verifying, and submitting employee information as needed. 

• File, scan, and securely store HR documents in accordance with company policies and legal requirements. 

• Respond to employee inquiries regarding HR policies, procedures, and programs, or direct them to appropriate personnel. 

• Coordinate meetings, interviews, trainings, and other HR-related activities. 

• Ensure compliance with company policies, employment laws, and data privacy standards in all HR administrative processes. 

• Assist with audits, inspections, and internal reviews by organizing and providing required documentation. 

• Liaise with employees, management, vendors, and external partners as needed to support HR functions. 

• Handle sensitive and confidential information with the highest level of discretion and professionalism. 

• Other duties as assigned by supervisory staff. 

Other functions: 

• Able to lift up to 20lbs with some frequency. 

• Able to continuously sit, stand or walk. 

Minimum Qualifications: 

• Bachelor’s degree or higher in human resources, business or related field. 

• Two (2) or more of years of related experience. 

• SHRM-CP or PHR certification or higher preferred 

Required Skills: 

• Motivated self-starter; able to work independently and as part of a team. 

• Excellent verbal and written communication skills.   

• Able to maintain focus and keep a strong eye on details in ambiguous and rapidly changing environment. 

• Able to prioritize own work and time to meet deadlines and objectives. 

• Demonstrated leadership skills, with strong team building skills; demonstrated ability to work positively, collaboratively and professionally within a team and across the division. 

• Demonstrated understanding of customer service principles. 

• Proficiency with Microsoft Office Suite. 

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disability to perform the essential functions. 

• Regularly required to sit for long periods of time. 

• Regularly use their hands to handle, control, or feel object, tools or controls