Grants Manager

Sep 19 2023
Honolulu Museum of Art |Honolulu|Full Time, $60,000 - $70,000 / year
Job Description


Supervisor: Director of Strategic Partnerships

Employment Status: Full-Time

FLSA Status: Exempt

Pay Range: $60,000 to $70,000 per annum

Work Hours: Monday-Friday 8:00am – 5:00pm. Some evenings and weekends.


Job Summary:

The Grants Manager plays an integral role in Honolulu Museum of Art’s (HoMA) Advancement Department. Reporting to the Director of Strategic Partnerships, the Grants Manager is primarily responsible for the development, implementation, and management of all aspects of the grants program in support of the museum’s annual operations, restricted and unrestricted programs, strategic initiatives and capital projects, which includes conducting prospect research, writing, compiling, reviewing, and submitting all HoMA grant proposals and reports. As one of the primary writers for the Advancement Department, the Grants Manager also provides writing support for project-driven requests to other departments within the museum. This role collaborates cross-departmentally, providing guidance, acting as intermediary with program officer, and understanding the operations of all museum-wide initiatives.


Minimum Qualifications:

  • Bachelor’s degree or equivalent combination of education and experience.
  • Three years of comprehensive development experience related to fundraising for a non-profit, including writing grant proposals with a successful track record of receiving grants.
  • Three years of recent grants management experience, ensuring fiscal and programmatic compliance.
  • Strong writing, speaking, and interpersonal skills.
  • Excellent verbal communication skills with an emphasis on persuasion and generating action.
  • Basic understanding of a museum or non-profit organization operations.
  • Knowledge of fundraising database systems and/or CRM such as Tessitura, Raiser’s Edge, DonorPerfect, or comparable.
  • Ability to cross-departmentally collaborate with museum personnel.
  • Fiscally responsible and able to sensitively handle confidential information; shows superior judgement under pressure.
  • Proficiency in Microsoft Office Applications.
  • Self-motivated, highly organized, and able to complete multiple projects under different deadlines.
  • Able to work alone or as a team member with Advancement and Museum staff to ensure maximum quality operations.
  • Possesses superior judgment and handle confidential information with discretion.
  • Superior time management skills, attention to detail, and the ability to work under pressure, prioritize, and delegate effectively.
  • Keen analytical and business strategy skills; ability to think critically, make decisions, and justify recommendations and results based on data and analysis.
  • Strong project and people management skills, including demonstrated ability to think independently and work with limited supervision.
  • Honesty, integrity, enthusiasm, perspective, and a strong work ethic supported by commitment and follow-through.
  • Ability to work within and support a diverse community of visitors, artists, and employees.

Desired Qualifications:

  • Master’s degree in business or non-profit management.
  • Five years of overall Development and Fundraising experience for a non-profit.
  • Three years of focused grant writing experience.
  • History of successfully writing for and awarded grants in excess of $1M.
  • Traits consistent with HoMA’s values; which include honesty, integrity, enthusiasm, and perspective; a very strong work ethic, supported by commitment and resolve.
  • The ability to work under pressure and meet aggressive deadlines.
  • Understanding of Honolulu Museum of Art’s established identity and dedication to advancing it.

Essential Duties:

  • Collaborates with the Chief Advancement Officer, Director of Strategic Partnerships, and other Grants Managers to: formulate and strategize management of annual written grant proposals; design, document, and implement a systematic and integrated grants proposal portfolio; develop and assess policies and procedures that are essential for a comprehensive grants program.
  • Researches, writes and submits letters of inquiry, proposals, and other materials to secure foundation, government, and corporate grant support; tracks annual income goals for grant support.
  • Works with the Chief Advancement Officer and Director of Strategic Partnerships to prepare, track, and report on project budgets that meet funder guidelines.
  • Ensures grant-funded projects are on-track and that obligations are fulfilled within the terms of the grant agreement.
  • Coordinates with existing grant funders and researches new sources of grant revenue in conjunction with institutional priorities.
  • Maintains the annual grants calendar to ensure timely submission of applications, reports, and other materials.
  • Coordinates with Communications team to ensure that funders are acknowledged in accordance with the terms of the grant agreement.
  • Ensures funder files are accurate and up-to-date in museum CRM, Tessitura.
  • Develops yearly budget by projecting anticipated revenue goals and expenses.
  • Handles incoming gifts and donations in a fiscally responsible and confidential manner.
  • Helps devise consistent, accurate, and appropriate information-sharing mechanisms for cross department collaboration.
  • Cultivates relationships with grant and corporate program officers.
  • Utilizes WealthPoint and Tessitura database for gift entry and data extraction.
  • Establishes monthly, quarterly, bi-annual, and annual grantor donor reports.
  • Manages acknowledgement letter process for grantors.
  • Other duties as requested.

Working Conditions and Atmosphere:

Works in an office environment. General office hours are Monday through Friday, 8:00 a.m. to 5:00 pm with flexible scheduling as needed. Ability to operate general office equipment including computer, copier, printers, fax machine, etc. Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment. Ability to work some evening and weekend hours.

The employee must be able to fulfil all Essential Duties with or without a reasonable accommodation. This job description is not designed to cover or contain a comprehensive list of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.


Diversity, Equity, Accessibility, and Inclusivity:

HoMA welcomes people from all backgrounds and walks of life, and this is reflected in our diverse community of employees. We encourage applications from candidates across a wide variety of backgrounds, including, but not limited to, people of all races and ethnicities, people with disabilities, women, veterans, and all members of the LGBTQ community.


Equal Employment Opportunity:

HoMA is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. HoMA recruits, hires, trains, promotes, compensates, and administers all personnel actions and benefit programs without regard to race, color, ancestry, religion, sex, including pregnancy and gender identity and expression, national origin, age, disability, sexual orientation, reproductive health decisions, marital status, arrest and court record, citizenship, credit history, military and veteran service, victim of domestic violence or sexual abuse victim status, genetic information, or any other characteristic protected by applicable federal, state or local law.

The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered to be an all-inclusive listing of work duties and requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

HoMA maintains a policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals. This applies to both HoMA employees and

applicants for employment with the Museum. Any form of harassment of any employee because of any protected status is also prohibited.