HAWAI‘I PRODUCE SAFETY PROGRAM ADMINISTRATIVE/FISCAL ASSISTANT – ID# 220350

Sep 15 2020
Job Description

HAWAI‘I PRODUCE SAFETY PROGRAM ADMINISTRATIVE/FISCAL ASSISTANT   – ID# 220350.​ 

 

Hawai‘i Department of Agriculture.  Regular, Full-Time, RCUH Non-Civil Service position with the Hawai‘i Department of Agriculture, located in Honolulu, Hawai‘i. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

 

MINIMUM MONTHLY SALARY:  $2,490/Mon. 

 

DUTIES: 

  • Provides fiscal support, which includes all aspects of procurement, processing, and budgeting related to Hawai‘i Produce Safety Program functions. 
  • Prepares and processes all required financial reporting to sponsoring agency as specified in grant conditions, purchase orders, requisitions, authorizations for payments, and other related documents. 
  • Provides budgetary oversight, instruction, and analysis. 
  • Assists with compiling information for critical data under the auspices of the Hawai‘i Produce Safety Program, such as verification of farm inventory and maintaining inspection aggregate data. 
  • Follows up with staff, consultants, and vendors on status of assigned tasks and ensures that projects are meeting set timelines.  
  • Assists with training staff in updated fiscal processing and reportingsubmissions. 
  • Maintains accurate personnel files, processes all personnel action forms, and maintains current information files on all hiring and personnel procedures. 
  • Performs reference checks for job applicants and handles grievances. 
  • Processes and inputs timesheets for all personnel. 

PRIMARY QUALIFICATIONS:

EDUCATION/TRAINING: 

  • Associate’s Degree from an accredited college or university in Business or related field. 

EXPERIENCE: 

  • Two to four (2-4) years of administrative or accounting experience. 
  • (Bachelor’s Degree from an accredited four (4) year college or university in Business or related field may substitute for one (1) year of experience). 

ABIL/KNOW/SKILLS​: 

  • Knowledge of Generally Accepted Accounting Principles (GAAP). 
  • Knowledge of financial statements and procurement procedures. 
  • Knowledge and overall awareness of activities and administrative processes to facilitate organizational workflow. 
  • Ability to proficiently use and operate office equipment such as a personal computer, fax machine, and telephone system. 
  • Ability to use word-processing and spreadsheet software (e.g., Microsoft Word and Excel). 

PHYSICAL/MEDICAL REQUIREMENTS: 

  • Ability to lift and carry up to 20 pounds of equipment/supplies unassisted.

POLICY AND/OR REGULATORY REQUIREMENTS:  As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  

 

SECONDARY QUALIFICATIONS: 

  • Knowledge of RCUH policies and procedures. Working knowledge database management software. 

INQUIRIES:  Dr. Leo Obaldo 832-0705 (Oahu).

 

Please apply directly on the RCUH website to be considered for the position.

 

APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to [email protected] If you have questions on the application process and/or need assistance, please call (808)956-7262 or (808)956-0872.

 

CLOSING DATE: September 30, 2020.

 

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i.

 

Equal Opportunities Employer – Minorities/Women/Disability/Veteran.