HCRI Harbor Research Office Assistant

May 14 2020
Job Description

HCRI HARBOR RESEARCH OFFICE ASSISTANT – ID# 220206.​ 

 

Social Science Research Institute.  Regular, Full-Time, RCUH Non-Civil Service position with the Social Science Research Institute (SSRI).  Primary work location will be at the Division of Boating and Ocean Recreation (DOBOR), located in Honolulu, Hawai‘i.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 


HOURLY RATE RANGE: $14.00-$15.00/Hr. 


DUTIES: 

  • Researches requirements for applications and other documents. 
  • Examines materials to identify gaps or errors and works with DOBOR staff to resolve errors.
  • Compiles and maintains a log of activities. 
  • Helps to review and assist with reports. 
  • Submits applications to division staff for review and further processing. 
  • Assists with identifying gaps in training materials. 
  • Documents administrative obstacles. 
  • Records observations, notes, and data and shares with process improvement research staff. 
  • Evaluates current account tracking documents. 
  • Performs account balancing. 
  • Examines online account and internal ledger and ensures that they match. 
  • Researches division regulations to assist with inquiries from the public or guide them to appropriate resources or contacts. 
  • Examines filing system, anticipates organization needs, and deposits documents in their proper locations to promote efficient, consistent management of and access to data and files. 
  • Assists staff with locating documents.

PRIMARY QUALIFICATIONS:

EDUCATION/TRAINING: 

  • High School Diploma or G.E.D. equivalent.  

EXPERIENCE: 

  • At least one (1) year of office or clerical experience. 

ABIL/KNOW/SKILLS​: 

  • Knowledge of clerical work (e.g., filing).  
  • Working knowledge of business writing to include grammar, punctuation, spelling, and diction.  
  • Proficient in oral and written communication. 
  • Proficient with computers, including familiarity with programs, such as word processing and spreadsheet software needed to execute duties, or the ability to learn to use computers and requisite applications. 
  • Must be highly organized.  
  • Ability to compile, assimilate, organize, and store printed and electronic information. 
  • Ability to review and analyze information in preparation for report development. 
  • Ability to check work for accuracy before completion of tasks. 
  • Ability to work efficiently and effectively to meet multiple, frequent, and short notice deadlines in a fast-paced and dynamic work environment. 
  • Ability to build and maintain ongoing, collaborative, working relationships with coworkers to achieve the goals of the work unit. 

POLICY AND/OR REGULATORY REQUIREMENTS:  As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  


SECONDARY QUALIFICATIONS: 

  • At least one (1) year of related program support work experience involving business operations or similar complex processes. 
  • Experience documenting observations or taking notes. 

INQUIRIES:  Kira Yamashita 956-4583 (Oahu). 

 

Please apply directly on the RCUH website to be considered for the position.


APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to [email protected] If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872. 


CLOSING DATE:  May 25, 2020. 

 

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.


Equal Opportunities Employer – Minorities/Women/Disability/Veteran.