HR Administrative Assistant

Aug 15 2018
Lanakila Pacific |Honolulu|Full Time
Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1.  Performs duties for the front desk such as providing customer service either in person or over the telephone, answering telephones and directing calls, greeting visitors, monitoring visitor access, and ensuring that everyone is properly signed in/out and provided with a visitor badge upon arrival for security purposes.
  2. Greets job applicants, answers general inquiries, provides information regarding job vacancies and assists applicants in the completion of employment applications. Create/prepare new hire employee folders and new hire packets.
  3. Data entry to HR software programs to create applicant and new employee records ensuring records are complete and accurate, including disciplinary data entry, employee info change data entry, and open enrollment data entry.
  4. Accurately inputs data, maintains filing system, recording records and pertinent confidential information.
  5. Performs administrative support to the Human Resources Department answering phones, email correspondence and follow up, coordinating meetings and functions along with other administrative duties.
  6. Files pertinent employment documents and credentials including I-9 forms, EE verification, background checks, TB certificates, driver abstracts, etc.
  7. Tracks expiration date of credentials such as driver license, First Aid, CPR and TB and notify employees, their supervisor and HR Benefits Coordinator.

OTHER DUTIES:

  1. Ensures confidentiality of records. Does not disclose information except when following the guidelines stipulated by Lanakila Pacific’s policies and procedures.
  2. Participates in maintaining a safe and healthy working environment.
  3. Responsible for all assigned materials, supplies, and equipment.
  4. Attends training sessions as mandated by organizational policy and or as recommended by management.
  5. Performs all other duties as assigned.
  6. Support and participate in the safeguard, security, and confidentiality of all data, records, company properties, program participants and personnel.

 

COMPETENCIES:

 

  1. Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meet commitments
  2. Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance.
  3. Quantity – Meets productivity standards; Completes work in timely manner.
  4. Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation.
  5. Attendance/Punctuality – Consistently reports to work and is on time.
  6. Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan.
  7. Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Asks for and offers help when needed.

 

MINIMUM QUALIFICATION REQUIREMENTS:

 

Education/Experience:

  1. High School diploma or equivalent plus
  2. Two years’ experience in administrative work

Skills/Knowledge/Ability:

  1. Demonstrate the ability to communicate grammatically correct in oral and written form.
  2. Demonstrate an intermediate level proficiency in office software applications such as Microsoft Office; Word, Excel and/or similar applications.
  3. Typing speed of 55 wpm with accuracy
  4. Ability to exhibit proper phone etiquette and customer service skill
  5. Demonstrate organization skills with file management, data entry, and record keeping
  6. Demonstrate ability to work with persons with diverse backgrounds
 
If you are interested in the position, please complete an application on our website (http://www.lanakilapacific.org/employmen​t)