HR/EMPLOYMENT SERVICES ASSOCIATE I

Jan 07 2020
Job Description

HUMAN RESOURCES/EMPLOYMENT SERVICES ASSOCIATE I – ID# 19631. 

 

Research Corporation of the University of Hawai‘i.  (2) Regular, Full-Time, RCUH Non-Civil Service position with the Human Resources Department, Research Corporation of the University of Hawai‘i (RCUH) core staff located in Honolulu, Hawai‘i. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.  

 

MINIMUM HOURLY RATE: $18.75/Hr.

 

Learn more about us: https://www.rcuh.com/about/about-us/​

 

DUTIES:

  • Provides guidance to project staff on employment actions/categories, use of the RCUH Human Resources Information System (HRIS), and policies/procedures relating to employment via RCUH.
  • Reviews, evaluates, and prepares job descriptions.
  • Completes job postings and recruitment advertisements.
  • Makes recommendations to project staff regarding external advertisements.
  • Answers applicants’ questions regarding advertisements and uploads application documents when needed.
  • Reviews and prepares selection documents.
  • Schedules new hire appointments to process newly hired employees’ paperwork.
  • Processes non-recruited hire requests.
  • Performs assignments related to supporting the international employment needs of various projects.
  • Provides general information on immigration related matters to project staff on specialized requirements. 
  • Performs general administrative/clerical assignments.
  • This is a progression job beginning with entry into Level I.
  • Progression will be based on employee’s demonstrated competence and proficiency to maintain satisfactory work standards and the ability to assume increased responsibilities and accountabilities.

PRIMARY QUALIFICATIONS:

EDUCATION/TRAINING: 

  • Bachelor's Degree from an accredited four (4) year college or university. 
  • (For Level I, an Associate’s Degree from an accredited community college or equivalent with one to three (1-3) years of related administrative work experience performing some of this job’s duties may substitute for a Bachelor’s Degree dependent upon ability to demonstrate competence to perform duties).

EXPERIENCE: 

  • At least one (1) year of related administrative work experience performing some of this job’s duties. 

ABIL/KNOW/SKILLS:

  • Knowledge of office administration and clerical work.
  • Knowledge of telephone etiquette and customer service. 
  • Must express enthusiasm and a willingness to learn job duties and RCUH policies and procedures quickly with a high level of energy.
  • Must possess basic administrative skills, and some basic computer skills to work with automated Human Resources Information Systems (HRIS). 
  • Must be able to manage a fast-paced, high-volume of work environment while assisting customers via frequent phone calls and a high volume of emails, daily.
  • Must be able to multi-task. Ability to work independently on assignments.
  • Good verbal and written communication skills.
  • Proficient in keyboarding (i.e., acceptable speed and accuracy).
  • Proficient in MS Word and MS Excel applications, email, Internet, and general abilities to use data base software.
  • Post Offer/Employment Condition: Must be able to pass a post offer criminal background check for working with highly confidential and sensitive information which includes being fingerprinted and having a federal background check performed. 

POLICY AND/OR REGULATORY REQUIREMENTS:  

As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  

 

SECONDARY QUALIFICATIONS: 

  • Bachelor’s Degree from an accredited four (4) year college or university in Human Resources or related field of study. 
  • Experience working in a Human Resources office/department.
  • Previous working experience with HRMS system (e.g., PeopleSoft) or other specialized Human Resources Management and/or information systems.
  • Knowledge of laws, regulations and procedures for H-1B, J-1 and TN nonimmigrant visas and other related immigration/visa statuses.
  • Working knowledge of labor laws, and RCUH policies and procedures. 

INQUIRIES:  Jennifer Lin 956-7106 (Oahu). 

 

Please apply directly on the RCUH website to be considered for the position.

 

APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to [email protected] If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872. 

 

CLOSING DATE: January 31, 2020.

 

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.

 

Equal Opportunities Employer – Minorities/Women/Disability/Veteran.