Human Resources Specialist (Honolulu)

Nov 21 2023
Integrated Facility Services Hawaii |Honolulu|Full Time, $46,000 - $52,000 / year
Job Description
Aloha & Mabuhay! Join Our 'Ohana at IFSH: Human Resources Specialist


Integrated Facility Services Hawaii (IFSH) is listed as one of Hawaii’s Best Workplaces and Hawaii’s Fastest Growing Companies for 2023. We are the facility management industry leaders in janitorial, landscaping, maintenance, and site management services. We offer competitive wages and benefits package, management and technical training, and opportunities for advancement and growth.


The Human Resources Specialist is an HR professional responsible for maintaining positive employee relationships and ensuring compliance with employment laws. This position will handle employee records, facilitate training, events, and provide guidance on HR policies and procedures. The HRS reports directly to the Controller and will also assist the IFSH Leadership Team with clerical duties.


Salary: $46,000 - $52,000
Job Type: Full-time
Shift and schedule: Monday to Friday 8:00 AM – 5:00 PM


  • Competitive salary based on experience
  • Health, dental, and vision insurance
  • Paid time off
  • Paid holidays (including birthday holiday)
  • 401k Retirement Fund with Company Contribution
  • Free cancer insurance
  • Employee referral program
  • Opportunities for professional development
  • A supportive and collaborative work environment


  • Liaising between employees and management
  • Manages workers compensation and TDI claims, verifying that claims are properly investigated, documented, and reported in a timely manner and following up on the employee’s safe return-to-work
  • Assist managers with progressive discipline and warning documentation
  • Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns
  • Analyze employment-related data and prepare required reports
  • Conduct exits interviews and ensure that necessary employment termination paperwork is completed
  • Oversee and manage employee hiring and onboarding process
  • Contact job applicants to inform them of the status of their applications
  • Conduct reference or background checks on job applicants
  • Explain company personnel policies, benefits, and procedures to employees or job applicants
  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence
  • Confer with management to develop or implement personnel policies or procedures
  • Develop or implement recruiting strategies to meet current or anticipated staffing needs
  • Source and recruit candidates by using databases, job portals, etc.
  • Update open positions on website and HR Symphony
  • Represent the company at job fairs
  • Track monthly and annual site safety and equipment inspections
  • Filing for Tiera, personal and business
  • Payroll processing backup
  • Miscellaneous administrative support
Required Skills/Abilities:
  • Bilingual Tagalog and English is a plus
  • Ability to drive their own vehicle with mileage reimbursement
  • Proven work experience as a Human Resources Specialist or similar role
  • Good understanding of the full recruitment process
  • Demonstrated knowledge of employment law
  • Excellent verbal and written communication skills
  • Excellent interpersonal, negotiation, and conflict resolution skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Strong analytical and problem-solving skills
  • Ability to act with integrity, professionalism, and confidentiality.
  • Knowledge of HR practices, including recruitment, interviewing, hiring, employee relations, and staff development
  • Proficient in Microsoft Office Suite or related software.
  • Proven work experience in payroll
Education and Experience:
  • Bachelor’s Degree in Human Resources or related field required.
  • 5-10 years of Human Resources experience


Integrated Facility Services Hawaii is an EO employer – Minorities/Females/Veterans/Disabled and other protected categories.


Please visit our website to learn more about us, our culture, and the full list of career opportunities! Feel free to call us on (808) 892-9297 or email [email protected] for any questions.