Judicial Assistant to Sr. US District Judge

Jun 28 2019
U.S. District Court, District of Hawaii |Honolulu|Full Time, $47,858 - $83,803 / year
Category: Legal
Job Description


Vacancy Announcement No. 2019‐09

Court Website:  www.hid.uscourts.gov (Click on Employment to view a list of all current job postings)


Position: Judicial Assistant to Sr. U.S. District Judge, the Honorable Susan Oki Mollway


Classification Level: Judicial Salary Plan, JSP 07 ‐ JSP10

Table HI ‐ Hawaii, Starting salary, dependent on qualifications and experience

Salary Range: $47,858 - $83,803 *

*Salary noted above based on 2019 pay tables and includes 10.64% Hawaii

Cost of Living Adjustment (COLA). 


Position Location: United States District Court

300 Ala Moana Boulevard

Honolulu, HI 96850


Closing Date: The position will remain open until filled.  It is recommended that applicant packets be submitted by July 24, 2019.



The Judicial Assistant is directly responsible for assisting the District Judge with an extensive variety of

case‐related and professional administrative tasks, as well as overseeing the management of the Judge's chambers.


The primary focus of the position is to contribute to the smooth and efficient administration of the

chambers by providing administrative and clerical assistance. The performance of the incumbent has

impact on the court staff, other judges, the bar, litigants, counsel, outside agencies, and the public.


Position Duties

  • Prepare reports; assemble and attach supplemental material, gather and maintainstatistical data for reports.
  • Manage day‐to‐day operation of chambers.
  • Manage chambers internal case management system, including coordination with law
  • clerks on chambers case load and communicating with other chambers regarding case-related issues.
  • Prepare and/or edit legal documents, proofread, and verify citations. Prepare correspondence, memoranda, speeches, and agendas for meetings and conferences.
  • Manage the flow of information coming into and going from chambers, including receiving and reviewing, handling, or appropriately referring incoming and outgoing correspondence and filings, electronic and paper.
  • Prepare and maintain the Judge's travel itineraries and arrangements, and coordinate with other court units.
  • Maintain Judge's calendar. Arrange meetings and conferences for judges and support personnel.
  • Maintain, update, and track both paper and electronically filed documents. Organize and maintain filing systems.
  • Perform receptionist duties by greeting callers in person and on the telephone, responding to inquiries, and directing callers to the appropriate staff member.
  • Provide assistance to and communicate with law clerks.
  • Maintain office supplies and equipment, and handle routine office matters.
  • Other duties as requested.


At the time of appointment, the candidate must possess the following minimum requirements:


• A minimum four years of progressively responsible secretarial/administrative management

experience, at least two of which include responsibility as the primary support for a supervisor

dealing with law‐related matters. A law degree or other education may be substituted for some

general experience.


• Advanced computer and typing skills, including proficiency in Windows, with the ability to become

proficient in the use of Microsoft Word, Corel Wordperfect, and Microsoft Office, as well as Federal

Court computer programs.


• Excellent communication and interpersonal skills. Accuracy and attention to detail in grammar,

spelling, editing, and proofreading. Consummate professionalism, discretion, and integrity. Ability

to maintain strict confidentiality of all office and judicial matters, work independently as needed,

and organize work with proficiency. Ability to successfully handle multiple priorities with

conflicting deadlines and demonstrate flexibility and responsiveness to changing priorities.



  • Experience with federal court procedures.
  • Bachelor’s degree from an accredited university.
  • Legal or paralegal education and experience.


Compensation will be set based on the experience and qualifications of the successful candidate subject to the policies and guidelines set forth in the Judicial Salary Plan. Federal Government Civil Service classifications/regulations do not apply; however, court employees are entitled to similar benefits as other Federal Government employees. These benefits include participation in the Federal Employees’ Retirement System which contributes to the Social Security Retirement Program and includes a monthly pension and a Thrift Savings Plan (similar to a 401k plan with employer matching contributions), Federal Employees’ Health, Dental and Vision Benefits, Flexible Benefits Program. Federal Employees’ Group Life Insurance, Federal Long‐Term Care insurance, paid holidays and annual/sick leave accrual. See the United States Courts website for an overview of Federal Judiciary benefits.



Applicants must be United States citizens or eligible to work in the United States. All application

information is subject to verification. The selected candidate will be subject to a background check as a

condition of employment, which includes an FBI fingerprint check, and will be hired provisionally pending successful completion of the background check. Unsatisfactory results may result in termination of employment. Employees of the United States District Court serve under “Excepted Appointments” and are considered “At‐Will” employees. As such, employment may be terminated by either the employer or employee with or without cause. Court employees are required to adhere to the Code of Conduct for Federal Judicial Employees. This position is subject to mandatory electronic funds transfer for payroll direct deposit.



It is recommended that applications be submitted by July 24, 2019. To ensure consideration, qualified applicants please submit one of each of the following documents as a SINGLE PDF:

1) Letter of interest emphasizing experience relevant to the position;

2) An updated resume;

3) A completed and signed AO‐78 (Judicial Branch Federal Employment application), which is available

from the Hawaii U.S. District Court website: www.hid.uscourts.gov under FORMS and

“Miscellaneous;” and

4) Three professional references with contact information.

Please submit ALL required documents to be considered for this opportunity. Incomplete packets will not be considered.


To apply via email, please send your PDF packet to: [email protected] with subject line: VA 19‐09 JA to Senior Judge Mollway (your name).


Due to the volume of applications, the U.S. District Court will only communicate with those individuals who will be invited for personal interviews and only applicants who are interviewed will receive a written

response regarding their application status. The U.S. District Court is not authorized to reimburse candidates for interview or relocation expenses.


The U.S. District Court, District of Hawaii reserves the right to modify or withdraw this vacancy

announcement, or to fill the position any time before the closing date, if a closing date is stated, any of which may occur without prior written or other notice. If a subsequent vacancy of the same position becomes available within a reasonable time of the original announcement, a candidate from the original qualified applicant pool may be selected.


An Equal Employment Opportunity Employer