MANAGEMENT ENTITY FISCAL OPERATION SPECIALIST – ID# 226636

Please apply directly on the RCUH website to be considered for the position.

MANAGEMENT ENTITY FISCAL OPERATION SPECIALIST – ID# 226636.

CLOSING DATE:  October 20, 2026, or until filled. Job postings are removed from the RCUH Job Openings site once the recruitment process has ended.

INQUIRIES:  Catherine Chan 808-779-4687. 

Regular, Full-Time, Limited-Term (not to exceed twelve (12) months in duration from date of hire), RCUH Non-Civil Service position with the University of Hawaiʻi at Mānoa (UHM), College of Tropical Agriculture and Human Resilience (CTAHR), located in Honolulu, Hawaiʻi.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

MONTHLY SALARY RANGE:  $7,500 - $7,916/Mon. 

DUTIES:  Provides day-to-day fiscal management and oversight for a federally funded award administered through CTAHR. Reports to the Program Director and is an integral part of the Management Entity (ME) structure and is responsible for the funded program and subawardee financial management, compliance reporting to the U.S. Department of State and UH, budget monitoring, matching funds reconciliation, and processing of travel, advances, and reimbursements in coordination with the Program Coordinator and the ME team. Serves as the primary liaison between the UH program team, UH and CTAHR fiscal offices, subawardees, and federal/State Department financial offices on fiscal matters, ensuring accurate, timely, and compliant financial management of award funds. Other activities include managing and monitoring financial activity of the program and subawardees, including review of invoices and expenditure reports, preparing and submitting regular financial and fiscal reports to the U.S. Department of State, tracking award budgets against actual expenditures and identifying budget risks, monitoring and reconciling matching (cost-share) funds, reviewing and approving travel authorizations, advances, and reimbursements. Maintains fiscal records in compliance with donor and university policies. Serves as a liaison with UH fiscal offices such as Research Cooperation of University of Hawai‘i (RCUH) and UH’s Office of Research Services (ORS). Supports internal and external audits and financial reviews. Assists in the preparation of budgets and financial projections for award periods and proposals. Communicates financial status and compliance issues to program staff and funding agencies. Collaborates effectively with program, administrative, and university staff as part of a cross-functional team.

PRIMARY QUALIFICATIONS:

EDUCATION:

Bachelor’s Degree from an accredited four (4) year college or university in Accounting, Finance, Business Administration, or a closely related field.

EXPERIENCE:

Five to seven (5-7) years of experience in fiscal management or related fields, including managing financial operations, issuance and monitoring of subawards, budgeting, financial reporting (e.g. SF-425) and cost share for federally funded awards. Experience processing disbursement vouchers, travel advances and travel completion reports, purchase card payments, purchase orders, etc.

KNOWLEDGE:

Knowledge of federal fiscal systems and cost principles (e.g., 2 CFR 200 Uniform Guidance).

ABILITIES & SKILLS:

Excellent written and verbal communication skills for technical and non-technical audiences. Demonstrated ability to work collaboratively and effectively as part of a team. Strong organizational skills, attention to detail, and ability to manage multiple deadlines. Proficiency with essential workplace and collaboration software, including Microsoft Office Suite (Excel, Word, Teams), Google Drive, Zoom, and AI-assisted productivity tools. Post Offer/Employment Condition: Must be able to complete the UH Title IX training within 30 days from date of hire, and re-certify annually. Must be able to complete the Workplace Violence Prevention training within 30 days from date of hire, and re-certify annually. Must be able to complete the UH Information Security Awareness Training (ISAT) within two (2) weeks from date of hire, and re-certify every twelve (12) months. 

PHYSICAL/MEDICAL DEMANDS:

Ability to travel domestically and internationally.

POLICY/REGULATORY REQUIREMENT:

As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.). 

SECONDARY QUALIFICATIONS:    

Master’s Degree from an accredited college or university in Accounting, Finance, Business Administration, or a closely related field. Experience directly supporting a U.S. Department of State-funded award. Experience with University of Hawaiʻi fiscal systems (e.g., RCUH, KFS). Experience working within a university or research institution’s grants environment. Experience working with U.S. University and international organization subawardees. Experience working within fields of international agriculture. Experience working in regions such as Central America, Asia and Africa. Language proficiency in Spanish, Tagalog, and/or Bahasa Indonesia.

APPLICATION REQUIREMENTS: Please go to https://www.rcuh.com/opportunities/job-openings/. You must submit the following documents online to be considered for the position: 1) Cover Letter of Interest (no more than 2 pages), 2) CV/Resume (highlighting experience with federally funded grants and fiscal management), 3) List of 3 Professional References (including name, email address, and telephone number for each), 4) Copy of Degree(s)/Unofficial or Official Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, please send additional documents to [email protected]. If you have questions on the application process and/or need assistance, please call (808)956-7262 or (808)956-0872. Please visit https://www.rcuh.com/policies-forms-documents/benefits-at-a-glance.pdf for more information on RCUH’s Benefits for eligible employees.

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.

RCUH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, disability, genetic information, pregnancy, marital status, reproductive health decision, citizenship, gender identity or expression, domestic or sexual violence victim status, military/veteran status, or other grounds protected under applicable federal and state laws, except as permitted by law.