MBDA Fiscal Administrator - Enterprising Women of Color

Sep 28 2020
YWCA Oahu |Honolulu|Full Time, $40,000 - $45,000 / year
Job Description

PRIMARY PURPOSE:  MBDA Fiscal Administrator, provides overall administrative and fiscal support services for the efficient and effective service delivery operations of the Center.


The Fiscal Administrator has the ability to analyze the needs of the center and strategize to assist the organization to set and achieve growth goals while assuring that operational quality standards are met.





  • Client Relations- customer service representative for center
  • Client Engagement – maintain all electronic and hard file for clients.
  • Responsible for all administrative tasks
  • Managing project contracts and grants
  • Assisting with proposal and contract preparation
  • Financial reporting
  • Related financial activities to assure fiscal accountability.
  • Responsible for intake and analysis of customer needs
  • Manage internal service assessment
  • Gather all paperwork for awarded transactions and maintain accurate recordkeeping
  • Ensure appropriate and accurate reporting of client activity to MBDA Headquarters via Salesforce1
  • Effectively utilize required MBDA information and reporting systems.
  • Knowledge of the minority business sector and strategies for enhancing its growth and expansion, including outreach and marketing to attract appropriate clients


  • Client and Manager scheduling  
  • Ensures consistent, quality member relations at all times as a representative of the YWCA.
  • Various other job-related tasks as needed




  • Work requires only minor physical exertion and/or physical strain.
  • Ability to work flexible hours and weekends.
  • Ability to work under stress during peak workload periods
  • Work is performed in typical office setting and requires travel to other locations



  • Ability to design, implement and direct multiple projects, setting deadlines and ensuring accountability
  • Ability to think strategically, creating competitive and breakthrough strategies and plans organization-wide
  • Ability to make strategic decisions based on analysis, wisdom, experience and judgement.
  • Ability to communicate a compelling and inspired vision or sense of core purpose.  Ability to inspire, motivate and marshal resources throughout the entire organization.
  • Maintains confidentiality of frequently sensitive and emotionally charged information.
  • Maximum opportunity to act independently.



  • Broad management and leadership responsibility for administrative, professional and volunteer staff and department, including training and professional development.  Establish clear directions, set stretch objectives, evaluate results and develop corrective strategies as needed.
  • Broad financial responsibility includes setting, administering and meeting financial, mission, and membership objectives, evaluating results and developing corrective strategies as needed




  • Excellent communication, verbal and written, and presentation skills; ability to convey the mission of the YWCA to diverse groups including major donors, corporate executives, board members and others who are critical to the organization’s overall prosperity.
  • Ability to communicate effectively with influential people.  Commands attention, can change tactics midstream, and manage group processes during presentations or discussions.
  • Leverages constructive and effective relationships with development team and leaders within the organization.
  • Ability to diffuse high-tension situations carefully and maintains composure under pressure



Skills/Knowledge:  Mature and proactive, with evidence of having worked as a true business partner to the chief executive of a multi-center and member-based entity. Strong analytical skills and experience interpreting a strategic vision into an operational model.  Skills also needed include organizational development, personnel management, budget and resource development, and strategic planning; demonstrated success developing and monitoring systems to manage both operational and programmatic work that involve high levels of collaboration


Education/Training:  Minimum of Bachelor’s degree, preferred Business Administration, or 2-3 years in managing of projects, contracts and grant reports and customer service a must.


Experience:  At least 10 years senior level professional experience. If coming from the for-profit world, nonprofit board experience preferred.  Proven leadership experience, including ability to motivate, lead, set objectives and manage performance of staff.  Commitment to the YWCA’s mission of empowering women and eliminating racism and desire to work in a dynamic, mission-driven environment.