MKSS FISCAL ACCOUNTING ASSISTANT – ID# 224294

Jun 18 2024
Job Description

 

Please apply directly on the RCUH website to be considered for the position.


MKSS FISCAL ACCOUNTING ASSISTANT – ID# 224294.

 


CLOSING DATE: May 24, 2024, or until filled. Applications received after this deadline may be considered only if the position is not filled or up to the date a selection has been approved by the RCUH (whichever comes first).


INQUIRIES:  Rodrigo Romo 808-932-2410 (Hawai‘i). 

 


Regular, Full-Time, RCUH Non-Civil Service position with the Maunakea Shared Services, located in Hilo, on the island of Hawaiʻi.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

 


MONTHLY SALARY RANGE:  $4,500 - $5,000/Mon. 

 


DUTIES:  Under general instructions from the Fiscal Specialist or Administrative Manager, conducts data input into specialized accounting software; reconciles accounts to the Research Corporation of the University of Hawaiʻi (RCUH) fiscal data; initiates or approves payments by Authorization for Payment (AFPʻs), purchase orders and journals. Prepares financial documents for budget and expense reports. Maintains numerous logs, scans forms for attachments, processes accounts receivable, prepares deposits, sends information to RCUH or University of Hawaiʻi Foundation (UHF) accounting. Prepares monthly invoices for observatories and Center for Maunakea Stewardship. Research discrepancies and documents corrections. Approves HRAMP actions as backup fiscal authority. 

 


PRIMARY QUALIFICATIONS:

 

EDUCATION

Bachelor’s Degree from an accredited four (4) year college or university in business, finance, accounting, or related field. (Associate’s Degree and at least two (2) years of experience in an office setting processing accounts payable, accounts receivable, or data entry may substitute for an Bachelor’s Degree.).

EXPERIENCE

One to three (1-3) years of experience in an office setting processing accounts payable, accounts receivable, or data entry using office technology.

KNOWLEDGE

Strong knowledge of Word processing, Excel spreadsheets and creating formulas, and data entry. Working knowledge of accounting procedures, including accounts payable, accounts receivable, purchasing processes, and journal entries.

ABILITIES & SKILLS

Strong ability to use computers and computer systems including but not limited to Microsoft Word, Excel, Google Sheets. Ability to comprehend accounting calculations. Ability to apply sound judgement and analysis to fiscal tasks. Ability to work and prioritize multiple deadlines. Must possess a valid driver’s license (and if use of personal vehicle on the job is required, must also have valid personal driver’s insurance equivalent to Hawai‘i’s No-Fault Driver’s Insurance) and maintain throughout the duration of employment. Must be able to follow MKSS Driving Safety Policy. Post Offer/Employment Condition: Must be able to pass a criminal background check. Must be able to complete the UH Information Security Awareness Training (ISAT) within two (2) weeks from date of hire, and re-certify every twelve (12) months. 

PHYSICAL/MEDICAL DEMANDS

Able to receive goods and occasionally carry up to forty (40) pounds for warehouse deliveries.

POLICY/REGULATORY REQUIREMENT

As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.). 

 


SECONDARY QUALIFICATIONS:    

 

Experience with accounting software. Knowledge of accounting internal controls. Knowledge of GAAP principles. Experience working in RCUH/UH fiscal systems. Experience with Adobe Acrobat Pro and Microsoft Access/similar database programs. Knowledge of Maunakea and Center for Maunakea Stewardship/MKSS’s role and able to verbalize both.

 


APPLICATION REQUIREMENTS: Please go to https://www.rcuh.com/work/careers/. You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to [email protected]. If you have questions on the application process and/or need assistance, please call (808)956-7262 or (808)956-0872. Please visit https://www.rcuh.com/document-library/3-0​00/benefits/rcuh-benefits-at-a-glance/ for more information on RCUH’s Benefits for eligible employees.

 

 

 

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.

 

 

 

RCUH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, disability, genetic information, pregnancy, marital status, reproductive health decision, citizenship, gender identity or expression, domestic or sexual violence victim status, military/veteran status, or other grounds protected under applicable federal and state laws, except as permitted by law.