NHCOE ADMINISTRATIVE ASSOCIATE - ID#18142

Apr 11 2018
Job Description

John A. Burns School of Medicine.  Regular, Part-Time (50% FTE), RCUH Non-Civil Service position with the Native Hawaiian Center of Excellence (NHCOE), Department of Native Hawaiian Health (DNHH) with the John A. Burns School of Medicine (JABSOM), located in Honolulu, Hawai‘i.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 


MINIMUM MONTHLY SALARY:  $1,364/Mon (@ 50% FTE). 


DUTIES:  Assists the Principal Investigator (PI) and Project Director with program budget and grant requests for the Native Hawaiian Center of Excellence. Oversees fiscal and personnel administrative functions and activities related to the Native Hawaiian Center of Excellence (NHCOE) extramural grants and projects.  Participates in strategic planning, space and resource allocation, and budget oversight for NHCOE.  Assists the PI and NHCOE Director with budget, personnel allocation/human resources, and procurement issues to develop short and long range planning.  Prepares financial projections and cost analyses.  Provides detailed expenditure reports for use by the Project Coordinators to enable them to monitor their budgets.  Monitors complex faculty Full-Time Equivalent (FTE) funding and budgets per institution, agency, and grant and contract.  Directs program budget and grant requests for the Native Hawaiian Center of Excellence.  Administers receipt and expenditure of funds in compliance with applicable Federal/State laws.  Prepares reports and other program administrative requirements.  


PRIMARY QUALIFICATIONS: EDUCATION/TRAINING:  Bachelor’s Degree from an accredited four (4) year college or university in Public Health Administration, Business Administration, Healthcare Administration, or related field.  EXPERIENCE:  Two to four (2-4) years of experience in project coordination in a large formalized institutional setting (i.e. hospital, university, or community organization), to include previous experience with protocol development, writing grant applications and progress reports.  Experience dealing with multiple tasks and frequent deadlines.  ABIL/KNOW/SKILLS:  Strongworkingknowledgeofwordprocessing,​spreadsheet,anddatabasesoftware.  Strong knowledge and understanding of the grants submission process, as well as research management procedures and requirements.  Considerable working knowledge of principles, practices and techniques in the academic setting and budgeting or grants administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Working knowledge of local and national funding agencies, as well as research regulatory entities, including the Institutional Review Board (IRB).  Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with an academic setting and in budgeting or grants administration. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.  Ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.  Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.  Ability to operate a personal computer and apply word processing software.  Abilitytoplan,schedule,delegate,evaluatio​n,andproblemsolveeffectively.  Strongorganizationalandteam leadershipskills.  Goodverbalandwrittencommunicationskills.  Must possess a valid driver’s license (and if use of personal vehicle on the job is required, must also have valid personal driver’s insurance equivalent to Hawai‘i’s No-Fault Driver’s Insurance) and maintain throughout the duration of employment.  PHYSICAL/MEDICAL REQUIREMENTS:  Must be able to lift up to twenty-five (25) pounds unassisted. POLICY AND/OR REGULATORY REQUIREMENTS:  As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  


SECONDARY QUALIFICATIONS:  Master’s Degree from an accredited college or university.  Proficiency with Internet and search engines.  Experience with searching for grant funding opportunities.  


INQUIRIES:  Jamie I‘i 692-1022 (Oahu).  


APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Salary History, 4) Supervisory References, 5) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to rcuh_employment@rcuh.com. If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872. 


CLOSING DATE:  April 22, 2018. 


RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.


Equal Opportunities Employer – Minorities/Women/Disability/Veteran.