OISC FISCAL & PROGRAM ASSOCIATE – ID# 220222

May 19 2020
Job Description

OISC FISCAL & PROGRAM ASSOCIATE – ID# 220222. 

 

Pacific Cooperative Studies Unit.  Regular, Full-Time, RCUH Non-Civil Service position with the Pacific Cooperative Studies Unit (PCSU), O‘ahu Invasive Species Committee (OISC), located on O‘ahu, Hawai‘i.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

 

MONTHLY SALARY RANGE:  $2,424-$4,372/Mon. 

 

DUTIES: 

  • Provides essential fiscal, operational, and administrative support for OISC’s invasive species control program and for OISC cooperators.  
  • Responsible for the formulation, oversight, tracking, and projection of the project’s budget, including multiple individual accounts with different accounting periods.  
  • Coordinates contracts and receipt of grant funds with granting agencies and fiscal sponsors.  
  • Determines whether requests for no-cost extension for grants are necessary.  
  • Modifies budgets as needed. 
  • Manages all project expenditures including, but not limited to, assignment of accounts for staff salary and fringe, equipment and office supply inventory, equipment, vehicle and baseyard repairs, and researching/selecting vendors and products. 
  • Executes all purchases, including delivery or pick-up. Projects future budget needs.  
  • Serves as primary custodian of $500 imprest funds (authorization, completion).  
  • Works closely with OISC Manager to decide budget priorities.  
  • Work must be done in accordance with applicable State and Federal regulations and laws, especially regarding invasive species, safety and health, and pesticides.  
  • Oversees all fiscal, personnel, and administrative documents to ensure project efficiency.  
  • Responsible for administrative tasks integral to the function of OISC operations.  
  • Oversees up to five (5) field crew workers and volunteers performing occasional administrative and research tasks as needed.  
  • Researches grant opportunities.  
  • Prepares budgets for grant proposals.  
  • Organizes OISC Committee meetings, documents and summarizes OISC meetings and action items.  
  • Edits proposals, reports, letters, manuscripts, and public relations or educational material. 

PRIMARY QUALIFICATIONS: EDUCATION/TRAINING: 

  • Bachelor’s Degree from an accredited four (4) year college or university.  
  • (Associate’s Degree from an accredited community college and one to three (1-3) years of experience managing a budget, processing payments, acquiring supplies, or related experience may substitute for a Bachelor’s Degree.).  

EXPERIENCE: 

  • One to three (1-3) years of experience formulating and managing a budget. 

ABIL/KNOW/SKILLS​: 

  • Thorough knowledge of Microsoft Excel and Word.  
  • Ability to communicate effectively in writing and verbally.  
  • Excellent mathematical ability. 
  • Must be accurate, dependable, and detail oriented.  
  • Excellent organizational skills.  
  • Ability to maintain confidentiality regarding personnel and budgetary matters.  
  • Post Offer/Employment Condition:  Must be able to pass a post offer criminal background check. 

POLICY AND/OR REGULATORY REQUIREMENTS:  As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  

 

SECONDARY QUALIFICATIONS: 

  • Bachelor’s Degree from an accredited four (4) year college or university in Business, Finance or Accounting. 
  • Expertise with purchasing goods and services in excess of $100,000 annually. 
  • Experience formulating and managing an organizational budget in excess of $500,000 with multiple funding streams.  
  • Experience with assigning personnel costs to grants. 
  • Experience working in an office to support publicly funded programs or non-profit work. 

INQUIRIES:  Nathan Dube 266-7994 (Oahu). 

 

Please apply directly on the RCUH website to be considered for the position.


APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to [email protected] If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872. 

 

CLOSING DATE:  June 15, 2020. 

 

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.

 

Equal Opportunities Employer – Minorities/Women/Disability/Veteran.