OVPRI/OANRP ADMINISTRATIVE COORDINATOR – ID# 220169

May 04 2020
Job Description

OVPRI/OANRP ADMINISTRATIVE COORDINATOR – ID# 220169.  

 

Office of the Vice President for Research and Innovation.  Regular, Full-Time, RCUH Non-Civil Service position with the Office of the Vice President for Research and Innovation (OVPRI) performing project tasks under the applicable cooperative agreement for the U.S. Army Garrison (USAG), Directorate of Public Works (DPW), Environmental Office, Natural Resources Section, located on the island of Oahu. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 


MINIMUM MONTHLY SALARY:  $3,467/Mon. 


DUTIES: 

  • The primary goal is to ensure that the military mission is accomplished and that training opportunities are realized to the fullest extent possible in a manner consistent with Federal, State, and Army environmental quality policies. 
  • Work must be done in accordance with applicable Army, Federal, and State regulations and laws, especially regarding endangered species, safety and health, and pesticides. 
  • Majority of tasks take place on Army lands.  
  • Works independently to direct and manage administrative support for the OVPRI/Oahu Army Natural Resources Program (OANRP). 
  • Responsible for all fiscal and human resource actions. 
  • Maintains budget spreadsheets and projects expenditures. 
  • Advises Program manager on budget category allocations and necessary adjustments. 
  • Oversees administrative process including travel requests and completions, purchase orders, reimbursements, service contracts, etc. 
  • Prepares bid requests, monitors process and submits all relevant contract compliance documentation. 
  • Prepares and/or monitors all purchase orders, receiving procedures, sole source, etc. 
  • Directs all personnel actions including; requesting recruitments, reviewing and submitting hiring documents, and overseeing the processing of all HR personnel actions. 
  • Oversees in/out-processing of employees. 
  • Manages staff training, database, and files. 
  • Manages helicopter contracting. 
  • Supervises program wide communication. 
  • Serves as synthesis editor for OANRP Annual Report. Serves as primary note-taker at all Implementation Team meetings with U.S. Fish and Wildlife Service. 
  • Requires riding in helicopters and driving off-road. 

 

PRIMARY QUALIFICATIONS:

EDUCATION/TRAINING: 

  • Bachelor’s Degree from an accredited four (4) year college or university. Coursework in Business, Administration, or related is preferred. 

 

EXPERIENCE: 

  • Three to five (3-5) years of experience with fiscal, accounting, personnel or procurement actions. 
  • Experience must include at least one (1) year of experience with contract management. 
  • Prior leadership experience. 

 

ABIL/KNOW/SKILLS: 

  • Strong knowledge of preparing fiscal documents, processing travel, and procurement actions in compliance with the Code of Federal Regulations (CFR) 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Federal regulation, and state regulations. 
  • Knowledge of personnel administration principles. 
  • Proficient knowledge of common office practices including operation of standard office machines, personal computers and word processing/spreadsheets. 
  • Basic knowledge of Hazardous Material/Environmental compliance regulations. 
  • Knowledge of facilities and personnel logistics, helicopter safety and logistics.  
  • Ability to communicate clearly and effectively with supervisor, co-workers and partners. 
  • Must be an excellent communicator, both orally and in writing with strong interpersonal skills. 
  • Must have excellent organization and project management skills. 
  • Ability to use computer programs, including but not limited to, Microsoft Word, Excel, Access, and PowerPoint. 
  • Skilled in professional quality report compilation, formatting, and editing. 
  • Must possess a valid driver’s license (and if use of personal vehicle on the job is required, must also have valid personal driver’s insurance equivalent to Hawai‘i’s No-Fault Driver’s Insurance) and maintain throughout the duration of employment. Must be able to drive a 4-wheel drive vehicle.  
  • Post Offer/Employment Conditions:Must be able to pass a Department of Defense (DoD) security check for employment as an Army contractor. Applicants selected will be subject to a Government security investigation and must meet eligibility requirements for access to unclassified information. Must be able to complete helicopter safety courses within six (6) months from date of hire. Must possess Certification in First Aid/CPR (or be able to obtain the certificate following the training provided within three (3) months from date of hire) and maintain throughout duration of employment. 

 

PHYSICAL/MEDICAL REQUIREMENTS: 

  • Conducts work under office conditions.  
  • Must be able to lift up to 45 pounds unassisted.

 

POLICY AND/OR REGULATORY REQUIREMENTS:  As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  

 

SECONDARY QUALIFICATIONS: 

  • Education and experience in programs managing rare and endangered species and ecosystems on Army lands in Hawai‘i. 
  • Knowledge of Department of the Army natural resources programs in general and the policies and organizational contexts within which they are managed. 
  • Knowledge of Federal, State, and local environmental laws. 
  • Knowledge of administrative and fiscal procedures with OVPRI/RCUH. 
  • Skills in technical support to include network, computer, printer, and fax/scanner troubleshooting. 
  • Familiarity with biological database application and maintenance.  

 

INQUIRIES:  Joby Rohrer 295-2556 (Oahu). 

 

Please apply directly on the RCUH website to be considered for the position.

 

APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to [email protected] If you have questions on the application process and/or need assistance, please call (808)956-8344 or (808)956-0872. 

 

CLOSING DATE:  May 22, 2020.  

 

RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i.

 

Equal Opportunities Employer – Minorities/Women/Disability/Veteran.