Office Manager

Feb 28 2019
ALTRES Office |Honolulu|Full Time, $60,000 - $70,000 / year
Job Description

A local foundation that specializes in assisting nonprofit organizations is seeking a full-time Office Manager for their Honolulu team. The Office Manager will oversee the daily operations and ensure an efficient workflow by supervising personnel and serving as a liaison to outside organizations, service providers, and offices. This role, will also handle a variety of administrative functions such as managing calendars and meetings, receiving guests and coordinating correspondences.


Qualified candidates need to have excellent organizational and time-management skills, the ability to act as both a team leader and team player, and possess a high level of integrity. This is an excellent opportunity for individuals seeking a long-term career.


Additional Responsibilities:


  • Oversee the company’s day-to-day operations and the daily work of personnel
  • Serve as a liaison between the Honolulu and mainland offices, as well as partner organizations and service providers
  • Establish and process expense reports, progress reports and proposals
  • Assist payroll and HR departments with duties including but not limited to timesheet authorizations, travel arrangements, and payment processing
  • Perform administrative tasks such as managing office calendars, receiving guests, handling correspondences, maintaining filing systems, managing office inventory, and processing insurance audits
  • Assists with other projects as assigned


Required Education and Qualifications:


  • Previous administrative experience required; experience in the non-profit sector desirable
  • Good computer literacy and working knowledge of Microsoft Office
  • Experience using FileMaker or Microsoft Access database software a plus
  • Exceptional attention to detail and multi-tasking skills
  • Efficient verbal and written communication
  • High integrity and discretion working with confidential or sensitive information