Office Manager (Property Management) (183324)

Jan 17 2018
ALTRES Office |Honolulu|Full Time
Job Description

Office Manager is needed for a full-time position in Honolulu. As the Office Manager for this property management office, you will be in charge of handling office administrative tasks as well as handling assignments that assist the company CFO and President. This is an excellent opportunity to grow your administrative career. 


Top candidates for this role will have at least five years of administrative experience in the real estate industry. 


Additi​onal Responsibilities:


Office Administrative Operations:
  • Supervise the Administrative Assistant and ensure office functions are running effectively and efficiently
  • Review property listing updates 
  • Supervise maintenance and operations of office equipment including phones, postage machine, and printers
  • Provide coverage when Administrative Assistant is out of the office
  • Help the Administrative Assistant to coordinate office supply orders
  • Water plants in the common areas weekly
  • Prepare for large meetings 
  • Oversee procedures for processing commission folders
  • Make recommendations to improve efficiency of procedures 
  • Review commission slips and folders for accuracy and completeness
  • Supervise procedures for listing agreements and advertising
CFO Support:
  • Create and maintain litigation files
  • Process documents and forms for new and terminating licenses
  • Review and obtain necessary documents for real estate licensee files 
  • Run credit reports for agents
  • Coordinate group functions including educational, charitable, or corporate events
President Support: 
  • Draft offers, leases, proposals, correspondence, and other documents
  • Prepare commission files for leasing, sales, and transactions
  • Update brokerage manual for real estate agents
  • Answer phone calls for the President and relay messages 
  • Coordinate travel arrangements and reservations 
Miscellaneous Tasks: 
  • Order company holiday cards
  • Coordinate with planning committee for annual company holiday party
  • Assist with special projects 


Required Education and Qualifications:


  • High school diploma or equivalent
  • Minimum five years in an administrative role in the real estate industry 
  • Working knowledge of Microsoft Word and Excel 
  • Typing speed of at least 55 WPM
  • Knowledge of HRS 476 and HAR 16-99
  • Effective communication skills 
  • Ability to prioritize and manage multiple tasks