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On- Secretary Job Description General Description:   Secretary provides skilled secretarial and related office services to the pastor, business manager and parish staff. This person assists the pastor and business manager in planning and coordinating various parish activities. The Parish Receptionist/secretary is expected to use sound judgment in carrying out routine duties and responsibilities of the parish office.   Essential Duties and Responsibilities:     The receptionist/secretary is expected to:  

• Maintain the physical appearance of the office and conference room so as to present an organized atmosphere.
• Assist the pastor, business manager and other staff members in carrying out other duties as required for the quality ministry due to the people.
• Welcome, greet, and refer visitors.
• Answer the telephone, take messages, and/or refer the caller to the appropriate person.

 

• Assist the Business Manager with financial transactions, recordings, and deposits as needed.
• Type all correspondence as requested by the pastor and business manager.
• Maintain and prepare all parish and sacramental records.
• Notify other parishes of sacramental records and prepare duplicate certificates as requested.
• Pick up mail and deliver it appropriately.
• Work on parish mailings as requested.  
• Maintain the physical appearance of the office and conference room so as to present an organized and pleasing atmosphere.
• Assist with planning and arrangements related to liturgical celebrations as requested.
• Perform other duties as assigned by the pastor and business manager.

  Collaborative Relationship:   Collaborative Relationship   Working Conditions:  

• Status: Part Time Position, hourly, non-exempt (18-32 Hours per Week)

 

• Hours: Tuesday to Friday 9:00 a.m. to 5:00 p.m.

 

• Employee is required to do extensive close computer work. While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit, hear, and use repetitive motion of the hands/wrists and feet. The employee may be required to lift up to 15 lbs.

    Qualifications and Skills  

• Job related skills: Understanding of communications and the Catholic perspective. Ability to serve others. Ability to use standard office equipment. Excellent computer skills, including knowledge of MS Office with particular emphasis in Word, Excel, Publisher, PowerPoint and Outlook. Familiarity with Parish Data System preferred.

 

• Interpersonal Skills: Ability to work with others in a collaborative team. Ability to maintain discretion and confidentiality, ability to self-start, multi-task and prioritize projects, as well as ability to work independently without supervision.

 

• Language Skills: Ability to read and comprehend simple instructions, write correspondence, and memos. A demonstrated ability to communicate effectively with a community of diverse parishioners is essential.

 

• Reasoning Ability: Ability to carry out detailed written and/or oral instructions. Ability to problem solve in standardized situations.