PROJECT ADMINISTRATIVE OFFICE ASSISTANT – ID# 221094

Apr 02 2021
Job Description

 

PROJECT ADMINISTRATIVE OFFICE ASSISTANT – ID# 221094.​  Department of Business, Economic Development, and Tourism.  Regular, Part-Time (50% FTE), RCUH Non-Civil Service position with the Department of Business, Economic Development, and Tourism (DBEDT), Office of Planning, Coastal Zone Management (CZM) Program, located in Honolulu, Hawai‘i.  Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 


MONTHLY SALARY:  Salary commensurate with qualifications. 


DUTIES:  Provides administrative, secretarial, clerical, and related research services to support the Statewide Marine and Coastal Zone Advocacy Council (MACZAC).  Coordinates and completes MACZAC meeting needs.  Coordinates all MACZAC travel logistics.  Coordinates MACZAC correspondence.  Maintains a record of expenditures and volunteer hours.  Files MACZAC documents and informs the Public of MACZAC Activities.  Assists in the recruiting of MACZAC members.  Coordinates with CZM staff and MACZAC in recruiting MACZAC members.  Assists with research work. 


PRIMARY QUALIFICATIONS: EDUCATION/TRAINING:  Associate’s Degree from an accredited community college in related field.  EXPERIENCE:  Three to five (3-5) years of specialized, progressively responsible, administrative clerical duties which demonstrated knowledge of common office equipment and typing and editing correspondence, including one (1) year of experience with handling various office-related administrative details, comprehensive understanding of activities and administrative organization, and exercising sound judgment. (Bachelor’s Degree from an accredited four (4) year college or university in Political Science, Sociology, Geography, Archeology, Psychology, Biology, Marine Sciences, or related field may substitute for two (2) years of experience).  ABIL/KNOW/SKILLS:  Working knowledge of word processing.  Knowledge of Business English grammar, spelling, arithmetic; common office practices and procedures; and operation and maintenance of various office equipment.  Knowledge of preparing requests for purchase orders. Ability to carry out a varied range of secretarial functions including typing accurately at a minimum of thirty (30) words per minute (wpm), answering phone calls, coordinating/scheduling meetings, and basic computer and internet skills. Ability to use computer programs, such as Microsoft Suite. Ability to use virtual meeting platforms. Ability to compose routine correspondence.  POLICY AND/OR REGULATORY REQUIREMENTS:  As a condition of employment, employee will be subject to all applicable RCUH policies and procedures and, as applicable, subject to University of Hawai‘i's and/or business entity's policies and procedures.  Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).  


SECONDARY QUALIFICATIONS:  Bachelor’s Degree from an accredited four (4) year college or university in Political Science, Sociology, Geography, Archeology, Psychology, Biology, Marine Sciences, or related field.  Familiarity with State of Hawai‘i fisheries units.  Knowledge of State and RCUH policies and procedures.  Experience using various computer programs, e.g. Excel, Access, and PowerPoint. Awareness of related government and nongovernmental organizations active in the marine and coastal resource planning or management field. 


INQUIRIES:  Justine Nihipali 587-2875 (Oahu). 


Please apply directly on the RCUH website to be considered for this position.


APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to [email protected] If you have questions on the application process and/or need assistance, please call (808)956-7262 or (808)956-0872. 


CLOSING DATE:  April 15, 2021. 

 


RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.

 

 

Equal Opportunities Employer – Minorities/Women/Disability/Veteran.