Part Time Admin Support

Oct 17 2025
Pacific Impact Zone Solutions, Inc |Honolulu|Part Time, $16.00 - $20.00 / hour
Category: Defense & Aerospace
Job Description

Job Summary

We are seeking an entry-level Administrator to support day-to-day operations of our Science & Technology (S&T) programs and serve as the face of the office in a receptionist capacity. This role is well-suited for candidates pursuing or having completed undergraduate studies in STEM related areas, or with equivalent administrative experience. This position provides hands-on experience in administrative coordination and front desk functions, reporting directly to the COO. 


Essential Duties/Responsibilities

  • Front Desk Reception: Serve as the first point of contact by greeting visitors, receiving deliveries, directing visitors, and issuing visitor badges. Maintain a welcoming, professional reception area. 
  • Meeting & Calendar Coordination: Schedule and coordinate meetings, update calendars, send reminders, prepare rooms, coordinate AV/setup, and distribute meeting agendas. 
  • Document & File Management: Organize, version control, and archive physical and digital documents such as contracts, briefings, reports, and meeting notes in shared storage (Google Drive or SharePoint). 
  • Internal Communications & Correspondence: Draft and distribute internal memos, staff notices, and meeting summaries under the guidance of the COO; track key emails and escalate urgent messages appropriately. 
  • Program Support & Action Tracker Updates: Maintain project tracking spreadsheets; monitor status of action items and deliverables; gather inputs for monthly or quarterly S&T program status reports. 
  • Vendor & Visitor Logistics: Coordinate external visitor access, vendor deliveries, and partner meetings; ensure conference rooms are prepared and supplies/materials are ready. 
  • Office Supplies & Procurement Coordination: Monitor supply inventory (e.g., office and breakroom supplies), submit requests, track vendor orders, and assist in invoice processing or reimbursements. 
  • Administrative Research & Data Entry: Perform light research tasks (e.g., literature, vendor information), data entry, and assist with ad hoc requests to support program operations. 
Education:High school diploma or GED required. Associate or bachelor's degree (completed or in progress) in business, communications, information sciences, STEM, public policy, or related field preferred; equivalent administrative experience considered. 

Experience: 

  • Excellent interpersonal and organizational skills, with a professional and courteous demeanor. 
  • Proficient in Microsoft Office (Outlook, Word, Excel). 
  • Strong communication skills, oral and written—and ability to multitask. 
  • Interest in operational support for science & technology focused work environments
Other information
  • Flexible part-time schedule, ideal for students, early career professionals, or individuals with relevant administrative experience seeking practical exposure.  
  • Maximum 18 hours a week. Weekday coverage preferred, occasional weekends 
  • $16-$20 per hour depending on experience. 

 

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