Program Coordinator (HYCC Summer)

Nov 17 2023
Kupu |Honolulu|Full Time
Job Description

Reports to: Program Manager (Summer)

Type: Full Time, Non-Exempt

Kupu’s Story

Established in 2007, Kupu empowers future generations to create a more sustainable, pono Hawai‘i. Kupu accomplishes this by partnering with conservation and sustainability focused agencies throughout the state and pacific in providing hands-on service opportunities which educate and mentor young adults and emerging professionals to become stewards of our communities and environment. Kupu affirms the Hawaiian notion of “ma ka hana ka ʻike” or “in working one learns.”  This approach has led to the creation of hundreds of service-learning opportunities which assists in the development of Hawai’i’s emerging professionals in the green job sector while supporting over 150 conservation and sustainability organizations across Hawaiʻi and the Pacific region.

Kupu’s Mission

“To empower youth to serve their communities through character-building, service-learning, and environmental stewardship opportunities that encourage integrity (pono) with Ke Akua, self, and others”

Kupu’s CHOSEN Values

C         Character

H         Humility

O        ‘Ohana

S          Service

E          Excellence

N         Nobility

Position Overview

The Program Coordinator plays an instrumental role in the planning, preparation, and execution of Kupu’s programs. As the general point of contact to Kupu’s partner agencies and participants, Program Coordinators act as the medium between program stakeholders and Kupu. In this role, Program Coordinators work with both partner agency staff and program participants in order to ensure a fruitful and successful program opportunity. Program Coordinators also play a pivotal role in the coordination and facilitation of program events and functions (e.g. orientations, trainings, service projects, etc.) as well as recruitment, outreach and in some cases selection into the program. 

Program Goals

The Kupu Hawai‘i Youth Conservation Corps (HYCC) Summer Program is dedicated to imparting valuable training and education to the youth of Hawaii. Through immersive experiences, the program aims to cultivate an environmental mindset by actively involving participants in conservation issues. Beyond environmental awareness, the Summer Program plays a pivotal role in community development. The program goes beyond traditional education by offering skills training, facilitating job and internship placements, promoting civic engagement, and fostering career pathway development. By intertwining conservation education with practical skills and community engagement, the Summer Program equips Hawaii's youth with the tools and perspectives needed for both personal growth and active contribution to the sustainable development of their communities.

Essential Duties and Responsibilities
  • Conduct oneself with aloha and drive Kupu’s culture.
  • Conduct oneself with integrity, credibility, professionalism, and unwavering commitment to Kupu’s mission.
  • Serves as a role model for Kupu’s culture, mission, and CHOSEN Values.

Program Coordination & Planning:

  • Collaborates with program team to plan, coordinate, and facilitate the program experience for participants and partner sites.
  • Oversees coordination of program planning and logistics.
  • Collaborates with program team to implement goals and desired outcomes.
  • Assists with planning, preparation, and logistics for program events (orientations, service projects, workshops, trainings, etc.).
  • Develops and prepares materials and content for program events (handbooks, PowerPoints, activities, etc.).
  • Partners with program team in presentation and facilitation of program events.
  • Acts as lead to program participants for program events and activities.

Program Maintenance & Development:

  • Partners with program staff in evaluating and improving program systems, procedures, processes, etc. to better accomplish program goals.
  • Identifies areas of need and improvement to better serve program stakeholders.

Partner and Participant Coordination:

  • Acts as point of contact for program participants and partner agency.
  • Actively maintains and upholds Kupu’s relationships with program stakeholders throughout the state, including but not limited to partner agencies and program participants.
  • Maintains healthy lines communication with partner sites and program participants.
  • Ensures a healthy program experience for both program participants and partnering agencies.
  • Assists in developing new partnerships in alignment with Kupu’s goals and mission.
  • Assists in the vetting and selection process for programs as needed.
  • Provides guidance and mentorship to program participants.

Data and Administrative Tasks:

  • Ensures timely completion and submission of all program’s administrative requirements (including data reports, timesheets, paperwork, etc.).
  • Ensures the quality and accuracy of submitted program requirements.
  • Assists in data evaluation for program reporting requirements.
  • Maintains statistical information on program performance.
  • Partners with Administrative team in ensuring program requirements are successfully completed and submitted by partner sites and/or participants.

Recruiting & Outreach:

  • Partners with Kupu staff in identifying and scheduling relevant recruiting & outreach opportunities.
  • Acts as a representative of Kupu at relevant outreach and recruitment events.
  • Assists in the creation of recruiting, outreach, and social media content.
  • Supports recruitment efforts for Kupu programs and opportunities.
  • Conducts program presentations.
  • Partners with team in ensuring program positions are filled.
  • Travels throughout the state as needed to meet with partner sites and members, as well as to promote Kupu’s programs.

Minimum Qualifications:

  • Must be available full-time Monday through Friday, as well as possible weekends, evenings, and periodic neighbor island travel.
  • Must meet Kupu’s criminal history check requirements.
  • Possess at minimum a high school diploma.
  • Computer literate with basic experience operating out of programs such as (Microsoft Office, Excel, Word, etc.).
  • Experience with project or program planning and coordination.
  • Relevant experience building and maintaining relationships with multiple stakeholders.
  • Strong team player with a collaborative mindset.
  • Exceptional interpersonal skills.
  • Highly effective communicator (both verbal and written).
  • Experience with public speaking and presentations.
  • Exceptional organization and prioritization skills.
  • Self-driven individual willing and able to operate with multiple projects and deadlines.
  • Possesses exceptional problem-solving skills.

Preferred Qualifications:

  • Bachelor’s degree or higher.
  • Demonstrated experience and/or commitment to the natural resource management and sustainability field.
  • Relevant experience working with target program demographic (Typically recent college/high school graduates, current high school/college students, emerging professionals, etc.).
  • Experience in a mentorship and/or counseling setting.
  • Experience with event planning and facilitation.
  • Possesses a diverse set of skills and/or cultural knowledge to share with program participants.
  • Possess a valid driver’s license and meet Kupu’s driving abstract requirements.
  • Familiarity with AmeriCorps Programs.

Compensation and Benefits:

  • Pay commensurate with experience.
  • Employer Paid Health Benefits
  • PTO
  • 401(k) plan (eligible after one year and 1,000 hours of service)
  • Other lifestyle benefits (travel, entertainment, gym reimbursement).

Physical Requirements:

Due to the nature of Kupu’s programs, the physical demands described below are representative of those that must be met by an employee to successfully perform essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Able to work extended hours on steep, rugged terrain at varying elevations, under extreme hot and cold weather conditions.
  • Able to hike long distances carrying a 20 lb. backpack.
  • Able to lift 30+ lbs., and operate basic hand tools (machetes, shovels, picks, etc.).
  • Able to work and camp in remote locations with minimal facilities.

*In accordance with Federal Law, Kupu is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability