Program Manager - Kupu 'Aina Corps

Sep 23 2022
Kupu |Honolulu|Full Time
Job Description




Kupu, which means “to sprout” or “to grow” in Hawaiian, has a two-fold mission: to preserve the land while empowering youth. The organization provides hands-on training in conservation, sustainability, and environmental education for young adults, with the goal of fostering our next generation of environmental and cultural stewards. Kupu’s work has been likened to the role of the kupukupu fern, which is one of the first plants to cultivate the land after a lava flow. The fern not only serves as a foundational species for rebuilding a healthy, native ecosystem, but it also symbolizes a place where knowledge can grow.


Established in 2007 as a Honolulu-based 501(c)3 non-profit, Kupu affirms the Hawaiian notion of “ma ka hana ka ike” or “in working one learns.” This approach has led to the creation of hundreds of internships and service-learning opportunities which blend vocational training and green leadership development to support more than 100 partner sites across Hawaii and the Pacific region.


Position Overview

The Program Manager plays a critical role in ensuring the successful execution of all facets of Kupu programs, including but not limited to financial oversight, grants and contract management, partner development and maintenance, and compliance.  The Program Manager also supervises and empowers Program Coordinators to fulfill the requirements and objetives of Kupu's programs.


Type:  Full-Time                ​               Loc​ation:  Oahu                  ​           Reports to:  Operations Manager


Position Duties

Working under the direction of the Operations Manager, primary duties for the Program Manager position include, but are not limited to, the following:


Program Development

  • Support Operations Manager in the review of grants, contracts, agreements, and other matters
  • Assist with research, writing, and preparation of proposals, grants, and other funding opportunities
  • Manage or assist with management of specific grants awarded to this program including but not limited to program implementation, budgets and reporting
  • Develop and manage program budget and review monthly financial reports
  • Cultivate new partnerships, maintain healthy partnerships, and improve unhealthy ones
  • Collaborate with the Operations Manager to plan successfully for growth
  • Collaborate with the Operations Manager and other staff on researching, developing, and possibly leading new program initiatives

Staff Management

  • Hire, train, and manage program staff and members
  • Ensure high level of accountability with staff and create a team environment
  • Ensure staff placement is beneficial to program

Program Management


Lead the coordinator team to


Develop, implement, coordinate and evaluate program needs, goals, delivery systems, and outcomes as follows:

  • Effectively manage program participants
  • Ensure that the programs run smoothly and efficiently
  • Oversee, organize, and coordinate program logistics
  • Monitor and/or manage program coordinator staff, members and partner sites
  • Ensure healthy partnerships are maintained, unhealthy ones are improved, and new ones are developed

Recruiting and Selection

  • Oversee member recruitment, interview, and selection process
  • Ensure that all required documents are collected in a timely manner
  • Oversee all correspondence with applicants
  • Conduct/attend outreach presentations and site visits

Orientation and Training

  • Continue to develop training and educational curriculum
  • Oversee planning and execution of orientation and trainings
  • Train inexperienced staff incorporating culture
  • Create orientation/training folders for members
  • Coordinate logistics for training and orientations as needed

Data and Reporting

  • Oversee data management and documentation of program-related information
  • Help to ensure appropriate and valuable data is collected in a timely manner to meet grant and contract deliverables
  • Monitor performance measures and program goals
  • Prepare for, complete and/or assist with reporting

Monitoring and Quality Control

  • Evaluate program and improve operations—streamline & simplify
  • Document systems, policies, and protocols
  • Monitor member/team progress
  • Maintain healthy communication with stakeholders
  • Ensure that programs run smoothly and efficiently
  • Be on-call during program to respond to any issues in a timely manner
  • Travel throughout the State to meet with members and sites, and to promote programs
  • Ensure program operations and spending is in compliance with grants and contracts

Other duties as assigned


Position Requirements

In order to be considered for hire, one must meet the following minimum requirements:

  • Must meet Kupu’s criminal history background check requirements
  • Possess a valid driver’s license. Able and willing to drive for Kupu business and to meet drivers abstract requirement
  • Available full-time Monday through Friday, as well as for possible weekends, evenings, and periodic neighbor island trips
  • Must be available from March through August
  • Bachelor’s degree
  • 3-5 years’ experience with in related work, preferably in a non-profit setting
  • High level skill set in Microsoft Office programs (especially Excel) & other web-based programs
  • Strong administrative skills necessary to organize, prioritize, oneself and others
  • Experience managing multiple projects or events while working as a team player
  • Experience managing others and handling HR issues
  • Extremely detail-oriented and thorough
  • Comfortable designing, organizing, and conducting online or in-person trainings for large groups
  • Able to stay objective, positive, and flexible in a fast growing, ever-changing non-profit setting
  • Able to multitask while showing good judgment and problem solving skills
  • Able to oversee and ensure smooth execution of logistically complicated projects
  • Effective communicator with excellent interpersonal relationship skills

Preferred Qu​alifications

It is preferred that the applicant has the following:

  • Familiarity with National Service Programs
  • 3 or more years of experience with effective personnel management and staff supervision
  • Experience or interest in environmental conservation
  • Familiarity with Hawaiian natural resources, culture, and places
  • Grant writing and budget management experience, especially with state and federal grants or contracts

Apply:  Interested applicants can apply at:​/5234/H63D


 *This description is not designed to be a complete list of all duties and responsibilities required for this job



*In accordance with Federal Law, Kupu is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability