Public Programs Coordinator

TO BE CONSIDERED APPLY DIRECTLY TO https://honolulumuseum.org/opportunities-m1xn

Job Summary: 

Under the direction of the Public Programs Manager, the Public Programs Coordinator (“PPC”) supports the Honolulu Museum of Art’s Learning & Engagement Department in preparing and presenting public programs that facilitate engagement with and interpretation of the museum’s permanent collections and special exhibitions. This role assists with expressing the museum’s mission, vision, and values through compelling, community-centered experiences that serve diverse audiences.

The PPC supports the planning, coordination, and oversight of programs such as HoMA’s Community Sunday, which takes place on the third Sunday of each month and engages an average of 1,400 monthly visitors. In collaboration with other Learning & Engagement teams and under the guidance of the Public Programs Manager, the PPC leads community outreach, logistics coordination, internal deadlines, communication, and day-of execution across HoMA departments and teams. 

The Honolulu Museum of Art:

Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community. Founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and “the deep intuitions that are common to all.” The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawai‘i’s multi-ethnic population. From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day. 

To learn more about HoMA, please visit our website. https://honolulumuseum.org/about-us-zpj4

Minimum Qualifications: 

• Bachelor’s degree in education, art history, museum studies or related field and 1 year of work experience in a nonprofit setting, or equivalent combination of education, training, and experience.
• Strong background of administrative work in an office setting.
• Experience planning events or other community programming. 
• Proficiency in Microsoft Office applications.
• A confident and articulate collaborator who is creative and team oriented.
• Honesty, integrity, enthusiasm, perspective, and a strong work ethic supported by commitment and follow-through.
• Ability to work within and support a diverse community of visitors, artists, and employees.
• Possesses superior judgment and handles confidential information with discretion. 
• A critical thinker who can analyze data and capitalize on information; highly organized, with foresight and careful attention to detail.
• Excellent interpersonal, written, and verbal skills.
• Ability to be inclusive and make volunteers and visitors feel that they are important and welcome at the museum.
• Current Driver’s License.

Desired Qualifications:

• Previous experience with CRM (Constituent Relationship Management) such as Tessitura or Raiser’s Edge for data entry, and report generation as required.
• Experience working with volunteers in a high-volume setting.
• Experience interfacing positively with high-level donors, sponsors, partners, and stakeholders in various project roles.
• Understanding of Honolulu Museum of Art’s established identity and dedication to advancing it.

Essential Duties:

• Supports Public Programs by assisting the Public Programs Manager in administrative, organizational, and communication capacities.
• Under the guidance of the Public Programs Manager, plans, and executes HoMA’s Community Sundays, including operational, facility, technical, and security requirements.
• Develops and maintains a master calendar for Community Sunday and supports management of the museum-wide events calendar.
• Secures and coordinates with community partners, vendors and artists/contractors participating in Community Sundays and public programs as required.
• Coordinates the scheduling and payment of contracted community partners, artists, speakers and/or vendors.
• Communicates with various internal departments to coordinate logistics and execution, addresses any program issues, and works to resolve them in a timely manner.
• Coordinates production timelines for collateral and ensures accurate, up-to-date information for internal and external partners, including maps, itineraries, run-of-show, security and parking instructions, handouts, and partner/sponsor deliverables through all channels.
• Works with the Communications Department to meet advertising and publicity deadlines.
• Assists in working with Human Resources to secure volunteers.
• Tracks accurate attendance, revenue, expenses, membership, and visitor data.
• Assists in the development of monthly, quarterly, and annual reports on Community Sunday attendance and relevant reporting details and institutional needs as required.
• Assists with Community Sunday budget management and supporting donor/grant/sponsor deliverables.
• Provides input for short and long-range program goals for Public Programs.
• Works closely cross-departmentally, to drive positive engagement of the museum’s supporters and visitors.
• Demonstrates a commitment to fostering cultivating, and preserving a culture of inclusivity, diversity, equity, and accessibility through respectful communication and cooperation with others, continuous training, and the modeling of inclusive behaviors.
• In partnership with HR, supports the leadership team in ensuring equitable experiences, strengthening inclusion acumen, and promoting a culture of belonging that embraces the contributions of all staff.
• Other duties as assigned. 

Compensation

The Honolulu Museum of Art is committed to practicing salary transparency. The range for this position is $22.00 per hour to $24.00 per hour. Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting pay, including education, experience, the external labor market, and internal equity. This opportunity includes a generous benefits package, including but not limited to:

• Fully covered medical, dental, and vision insurance for employee
• 12 paid holidays
• 15 days of vacation accrual in 1st year, increasing to 20 days in 2nd year
• 15 days of annual sick leave
• Group retirement plans with employer matching after 2nd year.
• Shop, Museum Café, and Art School discounts.
• Onsite parking provided.

Working Conditions and Atmosphere:

Works in an office environment. General office hours are Monday through Friday, 8:00 a.m. to 5:00 pm with flexible scheduling as needed. Ability to operate general office equipment including computer, copier, printers, fax machine, etc. Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment. Ability to work some evening and weekend hours, particularly on Sundays.

The employee must be able to fulfil all Essential Duties with or without a reasonable accommodation. This job description is not designed to cover or contain a comprehensive list of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

EEOC Statement:

HoMA is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. HoMA recruits, hires, trains, promotes, compensates, and administers all personnel actions and benefit programs without regard to race, color, ancestry, religion, sex, including pregnancy and gender identity and expression, national origin, age, disability, sexual orientation, reproductive health decisions, marital status, arrest and court record (except as legally applicable), citizenship, credit history, military and veteran service, victim of domestic violence or sexual abuse victim status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered an all-inclusive listing of work duties and requirements. Individuals may perform other duties as assigned, including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload. 

HoMA maintains a policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals. This applies to both HoMA employees and applicants for employment with the Museum. Any form of harassment of any employee because of any protected status is prohibited. 

HoMA welcomes people from all backgrounds and walks of life, and this is reflected in our diverse community of employees. We encourage applications from candidates across a wide variety of backgrounds, including, but not limited to, people of all races and ethnicities, people with disabilities, women, veterans, and all members of the LGBTQ community.

TO BE CONSIDERED APPLY DIRECTLY TO https://honolulumuseum.org/opportunities-m1xn