Purchasing Manager

POSITION SUMMARY:

The Purchasing Manager is a tactical leader responsible for the daily execution of purchasing activities to ensure the warehouse and distribution operation remains stocked, operational, and responsive to customer demand.

This role oversees the end-to-end purchasing process — from identifying immediate inventory needs to issuing purchase orders, tracking deliveries, and resolving discrepancies. The Purchasing Manager ensures the “5 Rights” of purchasing: the right price, quality, quantity, place, and time.

The role focuses on operational continuity, purchasing accuracy, vendor follow-through, and team leadership within a fast-paced distribution environment.

PRIMARY DUTIES AND FUNCTIONS:

• Oversee daily purchasing operations including requisitions, purchase orders (POs), and approvals
• Process and manage purchase orders for inventory, warehouse supplies, equipment, and operational materials
• Monitor inventory levels through ERP/WMS systems to trigger reorders and prevent stockouts or excess inventory
• Coordinate with Warehouse and Sales to ensure timely replenishment aligned with demand
• Track open orders, confirm delivery dates, and follow up with vendors on late or incomplete shipments
• Review order confirmations and invoices to ensure pricing, quantities, and terms match agreed specifications
• Resolve discrepancies involving pricing, damaged goods, short shipments, or billing errors
• Ensure compliance with company purchasing policies, approval processes, and budget controls
• Monitor supplier performance including on-time delivery and order accuracy
• Collaborate with Warehouse Manager and Operations team to coordinate inbound deliveries and optimize dock scheduling
• Supervise and develop purchasing team members, set workflow priorities, and conduct performance reviews
• Identify opportunities to improve purchasing efficiency, reduce errors, and streamline processes
• Prepare routine purchasing reports and metrics for leadership review
• Support operational initiatives and other duties as assigned

ADDITIONAL RESPONSIBILITIES:

• Participate in operational and leadership meetings
• Support cross-functional supply chain initiatives and projects
• Perform other duties as assigned

Communication, Physical and Mental Demands:

• Effectively communicates with leadership, Warehouse Operations, Finance, Sales, and external vendors, including negotiating pricing and resolving supply issues.
• Analyzes inventory, cost data, and vendor performance while managing multiple deadlines in a fast-paced distribution environment.
• Exercises sound judgment and maintains confidentiality of pricing, contracts, and company information.
• Performs prolonged computer work and frequent movement between office and warehouse areas.
• Occasionally stands for extended periods and lifts and/or moves up to 25 pounds.
• May travel occasionally to vendor sites or company locations, as needed.

Required

• 3–7+ years of experience in purchasing, buying, or warehouse operations
• Experience managing purchase orders and vendor relationships in a distribution environment
• Supervisory or team leadership experience
• Strong working knowledge of ERP or WMS systems
• Advanced proficiency in Microsoft Excel
• Strong attention to detail, organization, and follow-through
• Ability to manage competing priorities in a fast-paced environment
• Strong communication and vendor coordination skills

Preferred

• Bachelor’s degree in Supply Chain, Procurement or related field
• Experience in distribution, wholesale, or logistics operations
• Experience supervising buyers or purchasing agents
• Familiarity with SAP, Oracle, NetSuite, or similar ERP platforms

Compensation

Final compensation will be determined based on the candidate’s experience, qualifications, internal equity, and current market conditions. Webco offers a comprehensive benefits package designed to support our employees and their families. Benefits may include medical, dental, and vision coverage, retirement plan participation, paid time off, and other programs that promote employee well-being and professional development

Work Hours:

• Monday to Friday – 8:00 am to 5:00 pm